Compliance & Administration Officer ANZ Melbourne, Australia

2 weeks ago

Melbourne, Victoria, Australia Brenntag Specialities Full time

Our team in Melbourne is currently looking for a Compliance & Administration Officer ANZ at Brenntag.

ROLE & RESPONSIBILITIES

Corporate Compliance Officer: responsible for overseeing ANZ's corporate compliance, coordinating with ANZ management and Brenntag's regional compliance managers to identify potential risks, implementing policies and procedures to uphold ANZ laws and regulations, and monitoring the company's adherence to those policies and procedures.
Administration: responsible for providing administrative support for Brenntag ANZ, supporting the HR Team, ANZ Managing Directors, and undertaking other daily activities and projects as required.

  • Function as the initial contact in the local organization for all compliance-related requests
  • Ensure Brenntag ANZ has a well-defined program for complying with the country's laws and Brenntag's corporate guidelines
  • Review and maintain Brenntag's compliance management systems
  • Develop internal company policies for ANZ aligned with Brenntag's global and regional compliance requirements
  • Implement local compliance processes aligned with Brenntag's global and regional compliance processes
  • Report to management and regional compliance managers regarding the organization's compliance with local laws and regulations and the local compliance program
  • Address noncompliance situations effectively by creating pragmatic plans to resolve them
  • Conduct regular audits to identify potential weaknesses and instances of noncompliance
  • Engage with employees to ensure their understanding of and compliance with internal and external laws and regulations
  • Communicate Global and Regional compliance initiatives, training, and projects with employees
  • Support the Regional Compliance Manager during Compliance Risk Assessment activities
  • Assist local stakeholders during audits on compliance-related topics
  • Monitor the implementation of action plans and remediation measures after compliance-related audits or investigations by collaborating with local and regional stakeholders
  • Manage the ANZ Gift Register
  • Oversee and maintain the Legal DMS Contract Management system and process
  • Manage facilities such as building maintenance, kitchen/office cleaning, parking access, essential grocery orders, and office equipment
  • Source and purchase corporate merchandising items
  • Handle digital communication, including Britesign management and access/messaging
  • Assist in guest travel arrangements, including visa preparation, accommodation booking, plane tickets, and transport
  • Manage security bins, archiving, and toner recycling
  • Take charge of stationary and printing management
  • Assist in coordinating Company Events/functions and other ad hoc events within the organization
  • Undertake any other duties and activities as assigned from time to time
PROFILE
  • Minimum of 3 years of experience as a Legal Assistant, Executive Assistant, or Compliance Officer, with a background in regulatory administration
  • Demonstrated understanding of relevant laws, regulations, and industry standards, including financial regulations, data privacy laws, anti-corruption laws, etc.
  • Capability to identify and evaluate compliance risks both externally (regulatory changes) and internally (processes, policies, and practices)
  • Experience in policy development
  • Proficiency in conducting audits to identify potential weaknesses and non-compliance situations
  • Strong Problem-Solving skills
  • Awareness of ethical principles and commitment to upholding them in organizational actions
OUR OFFER

At Brenntag, our culture is defined by our values of Care, Trust, Clarity, Excellence, and Safety. These values underpin our success and contribute to creating an inclusive and supportive workplace.

We embrace diversity and aim to establish an environment where individuals are motivated to work, feel supported and empowered to deliver their best performance, and realize their full potential.

This role presents an excellent opportunity for professional growth, career advancement, and the development of people management skills.

You can expect:

*To be part of a globally recognized brand with a focus on growth and development
*A competitive remuneration package with benefits such as a laptop, insurance coverage, and incentive programs
*Agile working arrangements
*Career and development prospects tailored to foster a successful career

INTERESTED?

We eagerly await your application.

Brenntag provides equal opportunities for employment to qualified candidates and employees of diverse backgrounds and identities to cultivate an environment where differences are embraced, leading to a more resilient and innovative organization. We are committed to a discrimination-free workplace based on various factors such as age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, among others. We invite applications from individuals of all ethnicities, genders, and socio-economic backgrounds.

Brenntag stands as the primary global distributor of chemicals and ingredients, dedicated to connecting customers and suppliers through vast networks. We continuously add value for our partners and clients by leveraging our product knowledge, innovation, sustainable solutions, exceptional service, and unwavering commitment to safety.

With our headquarters in Essen, Germany, and a workforce of over 17,500 experts spanning approximately 600 locations across 72 countries, our two global divisions, Brenntag Essentials, and Brenntag Specialties, offer a comprehensive range of industrial and specialty chemicals and ingredients. This ensures that our clients and partners benefit from our global presence along with local agility and operational efficacy.

As an employer, we celebrate diversity, fostering a sense of community and collaboration where employees are encouraged to share ideas and collaborate. We engage our workforce in realizing the company's mission towards collective success by promoting long-term stability, safety, and clarity throughout the organization. Our belief in empowering employees to achieve their full potential and shape the future drives our commitment to excellence.

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