Head of CEO Office

1 week ago

Sydney, New South Wales, Australia Pacific National Full time

Head of CEO Office

  • An opportunity to become a trusted advisor to the CEO
  • Location flexible in either our North Sydney or Brisbane office
  • Play a key role in our strategy to transform the rail industry in Australia

About us
Pacific National (PN) is the largest provider of diversified rail freight services in Australia.

We haul a variety of freight including coal, intermodal containers, steel, and a range of bulk commodities and materials that keep the region's economy, businesses and households running.

We are a company built on solid foundations and we are incredibly proud of the essential role we continue to play supporting Australia's supply chain.

At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service and place
safety above all else.

We operate nationally with approximately 3,500 staff in over 90+ sites across Australia.

We respect and care for the communities in which we operate and continue to evolve our community engagement and strengthen relationships through partnerships and investment.

We are focused on reducing the carbon emissions of our business, while also enabling the reduction of carbon emissions in the broader supply chain to support the National targets.


About the role


Reporting to the CEO, this position will manage the office of the executive to effectively service the needs and provide support to the CEO and Executives, ensuring the processes and activities of the Executive and the Board run smoothly and efficiently.


You will play a key role in managing and overseeing the daily operations of the company, with responsibility for ensuring alignment with strategic goals, driving cross collaboration and organisational efficiencies, and strategically supporting the executive team in achievement of the strategy and priorities.


Key responsibilities include:

  • Act as a trusted confidant and advisor to the CEO, providing strategic guidance to the executive team in the achievement of strategy
  • Serve as a conduit between the CEO and the executive team, stakeholders, and internal teams, managing effective relationships and communication
  • Assist the executive team members to determine and prioritise business strategies and/or provide strategic direction to high priority projects.
  • Maintain effective oversight of daily operations through collaboration with the executive team, senior management, and department leaders
  • Support the Executive committee and contribute to the leadership of the business
  • Managing the office of the executive to effectively service the needs of and provide support to the executive
  • Influence leadership across organisation by partnering across the organisation to influence, champion and coordinate initiatives and decisions that contribute to the effective leadership of the business

About you

  • Significant experience managing and interacting with Executives and Boards
  • Strong leadership and management skills, with the ability to motivate and inspire teams to achieve business objectives
  • Demonstrated capability to think laterally and creatively and be innovative in finding workable solutions to complex problems
  • Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organisation
  • Ability to develop and maintain effective working relationships with a diverse range of stakeholders, and to facilitate cooperation and support to achieve targeted outcomes
  • Strong analytical capability, with a high attention to detail and extremely organised
  • Proven and effective commercial acumen and negotiation skills
  • High level of knowledge of strategic business planning and processes
  • In depth knowledge of industry and executive / Board level programs and tasks
  • Proven versatile leadership, executing high quality service standards
  • Excellent program coordination skills
  • High level of personal integrity and confidentiality

The benefits
At Pacific National we value diversity, inclusion and the contribution of each team member.

Our values underpin our commitment to create an inclusive culture where everyone is accepted and valued for who they are, enabling everyone to bring their authentic selves to work.

When you join the Pacific National team, you'll be encouraged to take ownership of your career and we'll be there to support you with a range of exciting initiatives including:

  • Industry leading programs focussed on your growth and career development
  • Access to flexible working arrangements
  • Paid parental leave up to 12 weeks for primary carers at full pay after 12 months service
  • Opportunity to purchase additional annual leave
  • Provision of Salary Continuance Insurance
  • A focus on your mental health and wellbeing through our PeerConnect program
  • Access to our Employee Assistance Program, administered by Benestar, offering confidential counselling services for employees and their e

  • Project Officer

    1 week ago

    Sydney, New South Wales, Australia NSW Government -Office of the CEO Full time

    Project Officer, Executive Strategy - NSW Trustee & Guardian EOI Temporary fulltime, 35 hours per week up to 30 June 202 Sydney based, flexible working options available. Clerk Grade 7/8. Base salary $101,947 to $112,849 p.a. plus superannuation and annual leave loading.About usAt NSW Trustee & Guardian, we protect, promote and support the rights, dignity,...

  • Executive Assistant/coordinator to CEO Cbd

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO Great opportunity to step up in your careerThe Client:This international brand has been operating for over 100 years. The group specialises in residential, commercial, rural and off the plan projects. With over 1000 offices nationally this is an incredible opportunity to join the NSW head office of a leading...

  • Executive Assistant/coordinator to CEO Cbd

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO Great opportunity to step up in your careerThis is an incredible opportunity to join the head office of a leading franchise network. Currently seeking an executive assistant/coordinator, you will be supporting the CEO and Head of Operations with day to day admin and diary management.The Role:Monday to Friday, this...

  • CEO Office- Financial Risk Lead

    1 week ago

    Sydney, New South Wales, Australia Macquarie Group Limited Full time

    We have an exciting opportunity for a recently promoted Associate Director or an established Senior Manager with a strong Financial Risk background to join the MBL CEO Office reporting to the MBL CEO Risk Delegate.Joining the MBL CEO Office team will offer you exposure to a broad spectrum of financial risk matters and frameworks across Macquarie. The Risk...

  • Group Executive Coordinator to CEO

    1 week ago

    Sydney, New South Wales, Australia The Imperium Group Pty Ltd Full time

    Join the corporate team of a leading, multi-award winning real estate team Supporting the State CEO and Head of Operations Thrive with the biggest and best real estate professionals in the countryThis is a rare and extremely exciting opportunity to supercharge your real estate career by working in the corporate team of a supremely dominant, multi-award...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Sharp & Carter Full time

    Fun, inclusive & supportive culture with a no suits policy Millers Point Location | Flexible work arrangements Competitive salary & endless perksAbout the role:The Executive Assistant, Office of the CEO, is responsible for understanding and assisting the CEO in driving and delivering on key strategic business priorities. The Executive Manager will provide...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Sharp & Carter Full time

    Inital two month contract with possible permanent Walsh Bay location | Competitive hourly rate- dynamic and fun environment | Work with a team of Executive AssistsantsAbout the role:The Executive Assistant will provide experienced high-level secretarial support, demonstrating sound judgement, providing strategic partnership and appropriately anticipating the...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Astrum Recruitment Full time

    Role Overview:We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our CEO. As the temporary Executive Assistant, you will play a vital role in facilitating smooth operations, assisting various departments, and maintaining effective communication between staff and the CEO. The role encompasses a variety...

  • Ea to CEO

    1 week ago

    Sydney, New South Wales, Australia Rest Full time

    Company DescriptionSupporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholdersJob Description:About UsAwarded as an ESG and Responsible Investment Leader, Rest is one of Australia's largest profit-to-member superannuation funds; supporting more than 280,000 employers and around 1.95...

  • Executive Assistant to Office of CEO

    1 week ago

    Sydney, New South Wales, Australia ClearCompany Full time

    Note: Create a strong partnership with this inspiring CEO from a prominent Australian business located in the CBD. This is a hybrid role with a plethora of benefits, offering a salary of around $150K.The CompanyKnown for being an exceptional workplace, this company presents a compelling value proposition and fosters a high-performance, fast-paced, and...

  • Executive Assistant to The CEO

    1 week ago

    Sydney, New South Wales, Australia NSW Department of Communities and Justice Full time

    Division: Office of the CEO- Location: Sydney, NSW, AU, 2000- Req ID: 62566Executive Assistant to the CEODo you have previous experience in supporting Senior Executives? Do you have strong attention to detail and an ability to prioritise?Come and join NSW Trustee and Guardian now, a purpose driven organisation supporting people across NSW**- Ongoing...

  • ceo

    1 week ago

    Sydney, New South Wales, Australia Beaumont People Full time

    Membership association in the Traditional and Complementary Medicine sector Collaborative and supportive culture in a purposedriven organisation Full time CEO positionAUSTRALIAN TRADITIONAL MEDICINE SOCIETY (ATMS)Chief Executive OfficerThe organisation: As a purpose-driven organisation, Australian Traditional Medicine Society (ATMS) plays a pivotal role in...

  • ea to ceo

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment AU Full time

    MULTI OFFICE NETWORK EA TO CEO - BUSINESS MANAGEMENT GREAT OPPORTUNITY FOR CAREER GROWTH Our client is a Leading Property Agency in Sydney with a multi-office network They provide a positive & encouraging work environment, mentored by LEADERS in the Industry & great career growth opportunities. No two days are the same You will be the backbone of this...

  • EA to CEO

    1 week ago

    Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time

    An exciting opportunity has arisen for a highly organised and detail-oriented individual to join a leading organisation as an Executive Assistant to the CEO. This role is pivotal in ensuring the smooth operation of the business, acting as the primary point of contact between the CEO and internal and external stakeholders. The successful candidate will be...

  • Ea to CEO

    1 week ago

    Sydney, New South Wales, Australia MJD Recruitment Full time

    EA to CEO Renewable Energy Industry- $130k + SUPERHave you earned your stripes working to C-suite level previously? Want to work with for a CEO who will rely heavily upon your ability to get to know the business inside and out, allowing you to have 'real' impact on a daily basis?This is a true EA role with a CEO who needs a smart, proactive and savvy...

  • Executive Assistant, CEO Office

    1 week ago

    Sydney, New South Wales, Australia Insignia Financial Full time

    Executive Assistant, CEO OfficeThe RoleThe internal job title for this role is Business Support Manager, CEO Office.Key Responsibilities: Endtoend diary management for the CEO Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries. Processing of expense claims for payment, adhering to expenses policies...

  • Assistant to The CEO

    1 week ago

    Sydney, New South Wales, Australia Opera Australia Full time

    Hybrid and flexible work environment Strong diversity and inclusion priority Complimentary tickets to select Opera Australia showsAbout Opera AustraliaOpera Australia's (OA) Vision is to become an opera company for a 21st century Australia with a mission to bring an Australian stamp to telling great stories through music and song. Based in Sydney at the...

  • Ea to CEO

    1 week ago

    Sydney, New South Wales, Australia Charterhouse Full time

    Opportunity for an experienced Executive Assistant to support the CEO of a not for profit medical research organisation based in Albert Park | Strong focus on improving public health | two month contract, immediate start date- An opportunity to work with a not for profit medical research organisation improving public health:You will be providing executive...

  • EA to CEO

    1 week ago

    Sydney CBD, New South Wales, Australia Robert Walters Full time

    An exciting opportunity has arisen for a highly organised and detail-oriented individual to join a leading organisation as an Executive Assistant to the CEO. This role is pivotal in ensuring the smooth operation of the business, acting as the primary point of contact between the CEO and internal and external stakeholders. The successful candidate will be...

  • Ea to CEO

    1 week ago

    Sydney, New South Wales, Australia Qube Recruitment Pty Ltd Full time

    Delightful CEO 3 month temp (WFH 2 days)- $60 per hourThe CompanyThis a company within the prof/financial services industry - approx 100 people in the office with a warm, down to earth yet professional culture. The CEO is "the most delightful person" and has the reputation of not only being a great person but an inspiring leader.The RoleThe PersonIt goes...