Executive Assistant, CEO Office

1 week ago

Sydney, New South Wales, Australia Insignia Financial Full time
Executive Assistant, CEO Office

The Role
The internal job title for this role is Business Support Manager, CEO Office.

Key Responsibilities:

  • Endtoend diary management for the CEO
  • Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries.
  • Processing of expense claims for payment, adhering to expenses policies and procedures
  • Analysis and processing of invoices
  • Coordinating the Business Support Managers who support each of the Executives to ensure there is strong alignment and information sharing across the group
  • Organisation of Executive Team meetings and offsites, including booking rooms and locations, catering, and helping support preparation of agenda
  • Supporting the CEO with meeting requirements
  • Provide ad hoc assistance to Directors in relation to meeting bookings or logistics
  • Assisting with the preparation of correspondence from the CEO
  • Maintenance, preparation and filing of documentation.
  • Assisting with special project as appropriate
  • Collecting and preparing information for meetings
  • Assisting the Executive Team with ad hoc queries
  • General administrative duties as required

To be successful in this role you will possess:

  • 10+ years of hands-on, solution focused business support experience and be accustomed to a busy and diverse role.
  • Background in executive support for senior leadership.
  • Higher School Certificate or equivalent secondary school qualification. Business degree (or similar) preferred but not essential.
  • Tech savvy with strong skills in Office Suite.
  • Exceptional relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters.
  • Strong verbal and written communication abilities and attention to detail
  • Strong business acumen with ability to make sound judgement and quick decisions.
  • Experience in working in complex businesses undergoing significant transformation and remediation.
  • Ability to work effectively within the organisation's complex decision making and organisational structures.
  • Proactive approach in managing deadlines and seeking ways to add value.
  • Team player with excellent time and project management skills and the ability to successfully manage multiple projects at one time.
  • Proven ability to plan, define, manage and deliver projects/programs and communications in a timely and effective manner.
  • Demonstrated skill & experience in building trusted relationships.
  • Strong personal integrity, determination and resilience.
  • Excellent problemsolving skills.
  • Articulate, confident, calm under pressure and possess strong change management skills.

Benefits

  • Development opportunities at an ASX top 200 company
  • A professional, supportive and friendly culture
  • A range of corporate and lifestyle benefits

The Business
Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846.

Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX:
IFL).

To Apply
Please submit your resume with a covering letter by clicking on "."


Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7272

  • Executive Assistant to CEO

    2 months ago

    Sydney, New South Wales, Australia Robert Walters Full time

    Robert Walters has partnered with a global family-run technology company, providing revolutionary technology experiences to their customers for over 60 years.An exciting opportunity has arisen for a highly passionate C-Suite Executive Assistant to join this company on a 12-month fixed term contract based in their Sydney offices. The preferred candidate will...

  • Executive Assistant to Office of CEO

    7 days ago

    Sydney, New South Wales, Australia ClearCompany Full time

    Note: Create a strong partnership with this inspiring CEO from a prominent Australian business located in the CBD. This is a hybrid role with a plethora of benefits, offering a salary of around $150K.The CompanyKnown for being an exceptional workplace, this company presents a compelling value proposition and fosters a high-performance, fast-paced, and...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Sharp & Carter Full time

    Fun, inclusive & supportive culture with a no suits policy Millers Point Location | Flexible work arrangements Competitive salary & endless perksAbout the role:The Executive Assistant, Office of the CEO, is responsible for understanding and assisting the CEO in driving and delivering on key strategic business priorities. The Executive Manager will provide...

  • Executive Assistant to The CEO

    1 week ago

    Sydney, New South Wales, Australia NSW Department of Communities and Justice Full time

    Division: Office of the CEO- Location: Sydney, NSW, AU, 2000- Req ID: 62566Executive Assistant to the CEODo you have previous experience in supporting Senior Executives? Do you have strong attention to detail and an ability to prioritise?Come and join NSW Trustee and Guardian now, a purpose driven organisation supporting people across NSW**- Ongoing...

  • Executive Assistant to CEO

    7 days ago

    Sydney, New South Wales, Australia Lotus People Full time

    THE COMPANY Lotus People are excited to be partnering with an impressive financial services firm to recruit for a permanent Executive Assistant to support their dynamic and entrepreneurial CEO. This company have a culture of professionalism and collaboration, and have a large office space based in the Sydney CBD, close to public transport.The team are...

  • Executive Assistant, CEO Office

    7 days ago

    Sydney, New South Wales, Australia IOOF Holdings Full time

    Date:28 Mar 2024Location:Sydney, NSW, AU, 2000Employment Type:Permanent Full TimeThe Role The internal job title for this role is Business Support Manager, CEO OfficeKey Responsibilities: Endtoend diary management for the CEO Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries. Processing of expense...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Coates Group Full time

    Be Part of Our Next ChapterFor over almost 60 years, our solutions have enabled impactful connections between some of the world's leading brands and their customers. And while we've already done a lot of work we're proud of, we're just getting startedWe're a global technology company focused on creating dynamic, smart, personalised and engaging customer...

  • Executive Assistant to CEO

    7 days ago

    Sydney, New South Wales, Australia Astrum Recruitment Full time

    Role Overview:We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our CEO. As the temporary Executive Assistant, you will play a vital role in facilitating smooth operations, assisting various departments, and maintaining effective communication between staff and the CEO. The role encompasses a variety...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Ascendium Capital Partners Full time

    Ascendium Capital Partners (ACP) is looking for an experienced Executive Assistant to its CEO. The company is entering a strong growth phase, and with several active projects it is in need of structural management and the CEO requires assistance with many elements of the business.The successful applicant will be a self-starter, creative, adaptive and have...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Sharp & Carter Full time

    Inital two month contract with possible permanent Walsh Bay location | Competitive hourly rate- dynamic and fun environment | Work with a team of Executive AssistsantsAbout the role:The Executive Assistant will provide experienced high-level secretarial support, demonstrating sound judgement, providing strategic partnership and appropriately anticipating the...

  • Executive Assistant to CEO

    7 days ago

    Sydney, New South Wales, Australia EST10 Full time

    Detailed Job Description:- $140,000 + Superannuation Support an accomplished Chief Executive Officer Sydney CBDWhat makes this company unique?:This large-scale global organisation is a powerhouse in their industry and always keeps their competition on their toes. With a powerful and dynamic CEO overseeing every aspect of the business, the company thrives in...

  • Executive Assistant to the CEO

    7 days ago

    Sydney, New South Wales, Australia Woods & Co Recruitment Full time

    Woods & Co have partnered with a highly successful & multifaceted corporate organisation, which is in need of an experienced Executive Assistant to the CEO that can hit the ground running and assist them with their wide range of commercial duties. Will include some interstate and international travel. The CEO requires a loyal and capable person to provide...

  • Executive Assistant to The CEO

    1 week ago

    Sydney, New South Wales, Australia Opera Australia Full time

    Executive Assistant Fulltime, fixed term opportunity Based in Surry Hills, SydneyAbout usOpera Australia (OA) is Australia's national opera company dedicated to enriching Australia's cultural life with exceptional opera and musical productions. OA is dedicated to delivering outstanding performances as the resident company at the Arts Centre Melbourne and the...

  • Executive Assistant to CEO

    7 days ago

    Sydney, New South Wales, Australia Simple Machines Full time

    Job Title: Executive Assistant to the CEOLocation: Darlinghurst, NSW.Travel: Some travel could be required to New Zealand, USA, UK or Europe.About the RoleDive into a pivotal role at Simple Machines as an Executive Assistant, where you'll be working directly with the CEO and a global team working with clients to unlock the future of data and AI.Partnering...

  • Executive Assistant to CEO and Board

    1 week ago

    Sydney, New South Wales, Australia NSW Government -State Super (SAS Trustee Corporation) Full time

    Executive Assistant to the CEO and BoardAbout UsSAS Trustee Corporation (STC), otherwise known as State Super, invests and administers defined benefit superannuation schemes on behalf of the NSW Government and associated employers. State Super schemes currently have over 91,000 members and manage investments of approximately $38 billion.What we offerWe have...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia MJD Recruitment Full time

    EA to CEO Salary up to $110,000 + super CBD locationWorking with a leading corporate finance and advisory firm, this fast-moving and ever-growing business is seeking an experienced and proactive Executive Assistant to support the CEO in all areas of the business.Although this role will be fast-paced, it will offer flexibility where your office presence is...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Altitude EA Full time

    Posted date 29 August 202- LocationSydney Contract Type Permanent SalaryTO $100K PACKAGE Discipline Construction Contact NameAnastasia KellySTEP UP FROM TEAM ASSISTANTEXECUTIVE ASSISTANT TO CEODESIGN/CONSTRUCTION COMPANYSYDNEY CBDThe RoleProvide high level administrative support to the CEO wider leadership team of dynamic construction/design company.Duties &...

  • Executive Assistant/coordinator to CEO Cbd

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO Great opportunity to step up in your careerThis is an incredible opportunity to join the head office of a leading franchise network. Currently seeking an executive assistant/coordinator, you will be supporting the CEO and Head of Operations with day to day admin and diary management.The Role:Monday to Friday, this...

  • Executive Assistant/coordinator to CEO Cbd

    1 week ago

    Sydney, New South Wales, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO Great opportunity to step up in your careerThe Client:This international brand has been operating for over 100 years. The group specialises in residential, commercial, rural and off the plan projects. With over 1000 offices nationally this is an incredible opportunity to join the NSW head office of a leading...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia Charterhouse Full time

    EA to CEO 12month fixed term contract Darlinghurst location Close to Central and Museum station K + Super ASAP Start Previous experience in board preparation and minute taking required Previous experience in Financial Services would be highly regarded Must be double vaccinatedMy client is seeking an experienced C-Suite EA to join their business on a 12-month...