Document Controller and Administration Officer
2 weeks ago
World Fuel Services Corporation (
NYSE:
INT) is a Fortune 500 company providing aviation, marine and land energy, logistics, and technology solutions to customers and suppliers around the world.
The company is a proud global leader in the downstream marketing and financing of aviation, marine and land fuel products, and related services.
Headquartered in Miami, Florida with a global footprint of over 200 countries and territories, over 4000 employees, and revenues more than $42 Billion, World Fuel Services offers its customers a value-added outsource service for supply, quality control, logístical support, and price risk management.
As part of the Global WFS Defence Solutions, WFSA DG is to develop and deliver Safe, Sustainable, Affordable, and Innovative deployable energy solutions to the ADF that are: tailored, based on proven global know-how; and enable long term corporate opportunities across the Indo pacific.
As a part of our growth strategy, we have an opportunity for a Document Controller and Administrative Officer, to join our Melbourne based business.
This is an exciting opportunity for an enthusiastic, hard-working, experienced Document Controller and Administration Officer who has supported projects across a range of sectors and is seeking their next challenge to develop their career in a renowned worldwide business.
As the Document Controller and Administrative Officer you will support the wider leadership team and be predominantly responsible for the provision of confidential and effective administrative support, document quality and control whilst coordinating office activities for the project.
- Control and distribute project documentation including receipt, issue, registration, distribution, storage and record retention of documentation
- Baseline all tasks in the configuration management system, ensuring documentation is included and up to date, ensuring integrity of the system
- Manage the receipt and processing of incoming data deliverables from Suppliers, Subcontractors and the Customer
- Prepare and deliver outgoing data to Suppliers, Subcontractors and the Customer
- Ensure the project document control process is complaint and suggest improvements
- Educate project team members on the effective use of configuration management system
- Preparing registers and reports on controlled documents/ drawings/ correspondence status and submission details
- Accurately take minutes, record actions and agendas and submit in a timely manner
- Manage forward planning to provide relevant preparation material/prebrief for meetings as required
- Produce accurate professionally typed and presented documents, reports, contracts, manuals, presentation slides and correspondence
- Coordinate and compile monthly reports including board packs
- Process incoming and outgoing mail, files correspondence and maintain confidential records
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work for the team
- Assist with the onboarding process for new employees, including organising IT and help resolving IT issues
- General office duties including inbound and outbound mail, stationary, kitchen supplies and other activities to keep the office running
Key Requirements:
- Previous experience in a similar position, ideally within defence, engineering, O&G or the construction industry.
- Document Controller or Project Administration experience
- Proficiency with the MS Office suite and experience using various computer systems and databases Proven experience working with Document Management Systems such as IBM Maximo & Sharepoint would be preferred.
- Demonstrated experience and confidence in working for senior executives
- Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously with a team environment to ensure deadlines are met
- A preparedness to learn and adopt new work practices, systems and procedures
- Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines
- Discretion and an understanding of confidentiality issues
-
Document Controller/administrator
1 week ago
Melbourne, Victoria, Australia Bell People Consultants Full timeMultinational Global Pharmaceutical Company High Level Project Opportunity Melbourne Metropolitan Area HYBRID RoleAbout The CompanyThis progressive, highly respected and leading global FMCG manufacturing organization is a division of a multinational group and is renowned for its innovation and quality marketing of a high range of products worldwide. Due to...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia CitiPower and Powercor Full timeDocument ControllerMelbourne, VIC, AU, 3000About Beon Energy Solutions:Beon is a company of dedicated professionals committed to future-focused energy solutions with a heritage in safety and reliability. We bring technical expertise and agility to provide energy solutions from every angle for; renewable energy, utility and infrastructure, commercial and...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia Bennett and Game Recruitment Ltd Full timeBennett and Game are currently working with a leading consultancy based in Leeds. This opportunity requires an ambitious candidate seeking to explore a new challenge within their career. Our client has offices around the UK and has opened a new office in Leeds due to expansion and growth with their turnover last year being 10 million and expectations of that...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia Icon Full timeAdmin / Secretarial / Office Support Administration Melbourne Permanent / Full Time Have you got a passion for administration and are looking for growth? Excellent opportunity to develop your skills on a Tier 1 ProjectWhy Icon?With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia Gateway Synergy Recruitment Full timeMinimum 5 years of experience in a similar role preferably in defence sector NV1 or Baseline Security clearance preferred but not requiredGateway Synergy is looking for highly experienced Document Controller contractors for a government department. An exciting opportunity is open for various roles for a rapidly growing project. Be part of a team that makes...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia Metro Trains Melbourne Full time14 February 2023Engineering Melbourne Full TimeMetro Trains Melbourne (MTM) is a multi-award winning organisation and we pride ourselves on our team of high performing talented professionals who are safety and delivery focused, and are at the core of our success.You will be joining an organisation that is known as a global leader in its field but also prides...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia CSC Recruitment Ltd Full timeWe have an urgent need for a Document Controller to join a construction team based on a MOD site in Swindon. The client is eager to onboard someone as soon as possible and requires availability throughout the entire project duration. This project will keep you busy for a year As the Document Controller, your primary responsibility will be to support the site...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia HDR Full timeDocument Controller-(174508)DescriptionAbout UsAt HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia Davidson Full timeAbout the Company Iberdrola Australia is leading Australia's transition to a clean energy future. With over 170 years history, the Iberdrola Group today is a global energy leader. Their expertise includes renewable energy, networks, smart grids, large-scale energy storage, energy innovation and digitisation, and advanced customer products. Their generation...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia World Fuel Services Full timeAt World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia UGL Full timeDocument Controller We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. The UGL Fuels & Energy line of business are seeking interest from experienced Document Controllers...
-
Document Controller
2 weeks ago
Melbourne, Victoria, Australia Fawkes & Reece (North) Full timeAre you an experienced Document Controller / Site Administrator looking for a new exciting opportunity with a leading Regional Main Contractor?Fawkes & Reece are proud to be partnered with a leading Regional Contractor recruiting for an experienced Document Controller to join their growing team. My clients are market leaders delivering across their core...
-
Document Administrator
1 week ago
Melbourne, Victoria, Australia Ventia Pty Limited Full timeDocument AdministratorDate:14 Feb 2024Location:Melbourne, VIC, AU, 3006Company:VentiaAbout the roleVentia's Defence Base Services (DBS) contract are currently seeking 2 x Document Administrators to join our team of Asset Planners, based at the Victoria Barracks on St Kilda rd, Melbourne. This role will be responsible for the transfer of documents between...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia McConnell Dowell Full timeSo you've listened to some of our people and you're ready to join a company that appreciates the unique capabilities and perspectives of each employee, and which values the safety and well-being of its people and the environment. Great. Check out our many opportunities below.**Important notes:Document Controller: HSEQ Quality Melbourne Permanent / Full...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia BAE Systems Full timeBe part of the next generation of Defence capability delivery 9 day fortnight, hybrid working environment and ongoing career development Interesting and purposeful work on the world's most advanced antisubmarine warfare frigates Enjoy flexible work practices, engaging work and an inclusive culture where we strive to make every individual feel valuedAt BAE...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia Aspect Personnel Full time6 month contract role starting immediately Large infrastructure project CBD office locationCompany:Highly regarded business working on one of Victoria's large infrastructure projects. Working from a CBD office supporting a Document Control Manager and the delivery team.Currently a timeframe of September 2023 to March 2024 is expected.What will you be...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia Metro Trains Melbourne Full time20 January 2023Engineering Melbourne Full TimeMetro is a multi-award winning organisation and we pride ourselves on our team of honest, high performing professionals who are talented, inclusive and safety focused and who are at the core of our success. You will be joining an organisation that is known as a global leader in its field but also prides itself on...
-
Document Controller
1 week ago
Melbourne, Victoria, Australia John Holland Full timeMelbourne, AUCYP Design & Construction Joint Venture (CYP D&C) has been contracted to design and build the tunnels and stations for the Metro Tunnel Project.CYP D&C brings together three of Australia's leading construction partners John Holland, Lendlease, and Bouygues Construction.The Metro Tunnel Project will untangle the City Loop by taking three of...
-
Document Controller
2 weeks ago
Melbourne City Centre, Victoria, Australia Department of Jobs, Precincts and Regions Full timeThe RoleReporting into the Project Services Director, you will be responsible for the development and maintenance of an integrated document management system to ensure the timely, accurate and efficient preparation and management of documents and compliance with the organisation's policies and industry best practice. As Document Controller you will control...
-
Project Coordinator/document Controller
1 week ago
Melbourne, Victoria, Australia Bell People Consultants Full timeMultinational Global Engineering Organisation High Level Projects for this Hybrid role. Melbourne Metropolitan AreaAbout The CompanyThis progressive, highly respected and leading global FMCG manufacturing organization is a division of a multinational group and is renowned for its innovation and quality marketing of a high range of products worldwide.Due to...
