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EOI - Executive Coordinator - Office of the DDG, People, Information and Communication Services

3 months ago

Brisbane, Queensland, Australia The State of Queensland Full time
EOI - Executive Coordinator - Office of the DDG, People, Information and Communication Services

As the Executive Coordinator you will provide confidential advisory and executive support to assist in meeting the strategic and operational goals of the division and coordinate the flow of briefs, submissions, reports and other material throughout the department, assisting in research and analysis to ensure the efficient and timely preparation of departmental briefs and correspondence responses.

Job details

Position status

Position status Fixed Term Temporary

Position type

Position type Flexible full-time

Occupational group

Occupational group Administration

Classification

Classification AO5

Workplace Location

Job ad reference

Job ad reference QLD/CO571439/24E

Closing date 27-Jun-2024

Yearly salary

Yearly salary $ $108216

Fortnightly salary

Fortnightly salary $ $

Job duration

Job duration A period of 6 months, unless otherwise determined

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

About the Department:

The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

Your Role:

As the Executive Coordinator you will have responsibility for, but not limited to, the following:

  • Coordinate the flow, preparation and development of Cabinet documents/requests, submissions, reports, briefing material and correspondence for the senior officers on significant portfolio issues.
  • Assist with the coordination and development of divisional and departmental governance reports, and external reporting requirements relating to departmental activities.
  • Assist with the preparation and coordination of information required by the Minister for Parliament, including Briefings, Ministerial Statements, Estimate Briefs, Questions on Notice, Questions without Notice, and Possible Parliamentary Questions ensuring parliamentary timelines are adhered to.
  • Review and analyse correspondence, briefings, cabinet responses, parliamentary materials and submissions in order to ensure accuracy in content, alignment with relevant legislation and policies. and ensuring compliance with departmental visual and style guides, maintaining consistency with format, structure and protocols.
  • Assist with the preparation of submissions, reports, briefing material and correspondence for the Director, Office of the Deputy Director-General and other senior officers on significant portfolio issues.
  • Analyse the content and requirements of correspondence, information and briefing/cabinet requests and determine where the correspondence should be actioned.
  • Coordinate and monitor the progress of correspondence, cabinet requests, submissions, reports and briefing material to ensure timeframes are adhered to and maintain a high level of accuracy in line with established priorities, monitor important issues, and follow up action.
  • Develop, maintain and foster effective networks and liaison with all departmental portfolio areas, the Minister's Office, and other key stakeholders ensuring all correspondence reflects currency of information, initiatives and departmental strategic direction.
  • Establish and maintain strong working relationships and network with clients and officers of the department in order to expedite the business activities of the division.
  • Provide support to the office administration staff ensuring the provision of confidential administrative and executive support.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
  • Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applicants need to be a current Queensland Government employee to be eligible to apply.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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