Executive Coordinator

6 hours ago

Brisbane, Queensland, Australia Queensland Fire and Emergency Services Full time
About the Role

We are seeking a highly skilled and experienced Executive Coordinator to provide high-level administrative support to the Commissioner of the Queensland Fire and Emergency Services (QFES). The successful candidate will be responsible for coordinating the daily operations of the Office of the Commissioner, including managing correspondence, preparing meeting documentation, and ensuring compliance with governance requirements.

Key Responsibilities
  • Provide confidential secretarial and administrative support to the Commissioner, including screening and monitoring phone calls, managing executive emails, and organizing tours, workshops, and conferences.
  • Communicate and collaborate with staff, clients, and external stakeholders on a wide range of issues affecting the Commissioner and the department.
  • Coordinate the daily flow of business operations, including the inward and outward flow of written and other information, and manage the effective dissemination of requests.
  • Maintain and disseminate information on protocols, procedures, and systems in use for dealing with the work of the Commissioner.
  • Mentor and provide procedural advice and direction to executive support staff across the department.
  • Provide secretariat support to meetings and committees, including preparing agendas, recording and circulating minutes, and following up on actions and outcomes.
  • Lead the development, implementation, and review of administrative systems to improve processes and outcomes for the coordination and communication of information.
Requirements

To be successful in this role, you will need to possess excellent communication and interpersonal skills, as well as the ability to work independently and as part of a team. You will also need to have a high level of autonomy and initiative, with the ability to research and formulate options to resolve issues.

Leadership Competencies

The successful candidate will be assessed on the following leadership competencies:

  • Stimulates ideas and innovation
  • Makes insightful decisions
  • Builds enduring relationships
  • Drives accountability and outcomes
  • Fosters healthy and inclusive workplaces
  • Demonstrates sound governance
Shared Values

The QFES is committed to upholding the following shared values:

  • Respect
  • Integrity
  • Trust
  • Courage
  • Loyalty
How to Apply

To apply for this role, please refer to the QFES Public Service Application Guide. If you require any reasonable adjustments, please contact us to discuss.

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