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Administrative Assistant
1 week ago
Must haves:
- Previous experience in an Admin Assistant / Exec Assistant role working at senior management / executive level must have good rapport with different levels
- Excellent communication skills
- Excellent technical skills able to navigate MS outlook, Word and other systems
Nice to haves:
- Concur experience for travel and expense
- Sharepoint
Role:
- The role entails executive assistance for research division
- Booking Travel, Meeting Rooms
- Booking Catering
- Meet and greet visitors
- Managing Companion requests
- Internal and external mail collection
- Assisting with enquiries from research staff
- Booking conferences
- Back up support for other EAs
- Assisting with sponsorship programs invoicing
- Business Technology requests
- Assist with 'offsite' / event management
- Use of Concur manage expenses / reconciliation
Team size:
Team of 3 and supporting 16 managers (who are quite self-sufficient)
Flexibility?:
The role is onsite but there is some flex if something comes up and the person needs to do a few hours from home
Hours: 9:30am - 4.00pm, 4 days a week (Mon to Thurs)
Reports to:
Head of Therapeutic Area Lead
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