Cutaneous Lymphoma Administrative and Research Study Coordinator

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

YOUR ROLE IN OUR FUTURE

We are seeking a motivated and enthusiastic Administrative and Research Study Coordinator to join the Cutaneous Lymphoma Team at Peter MacCallum.

The key objective of the Administrative and Research Study Officer is to provide support to the clinical team and manage the cutaneous lymphoma database with accurate and timely data collection and entry. The candidate will also need to be proficient or able to navigate through reinventing the Cutaneous Lymphoma Database to reflect current patient population and service needs.

You will oversee the Cutaneous Lymphoma Database and associated databases, a critical component for clinical audits, clinical research and publications activities undertaken within the department. The main responsibilities of the Administrative and Research Study Coordinator include data collection, data management, adhering to ethics and governance processes and supporting clinicians with clinical research. The Research administrative and Study Coordinator will also assist the clinical leads of the Cutaneous Lymphoma Service with evaluating and analysing the data housed within the database for research purposes and for auditing of service quality.

The administrative duties will include co-ordinating the weekly clinics, monthly histopathology clinics, the fortnightly virtual e-Grand Rounds and other multi-disciplinary meetings.

The successful candidate will be required to attend the weekly clinics which run on a Friday Morning. We are open to flexible working arrangements outside of this time for the right candidate.

This positions is:

12 month fixed term position
- 64 hours/fortnight

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Friyana Bhabha
Email:

Applications Close: 11:59 pm 26th June 2024
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Position Summary

We are seeking a motivated and enthusiastic Administrative and Research Study Officer to provide support to the clinical team and manage the cutaneous lymphoma database with accurate and timely data collection and entry. The candidate will also need to be proficient or able to navigate through reinventing the Cutaneous Lymphoma Database to reflect current patient population and service needs.

You will oversee the Cutaneous Lymphoma Database and associated databases, a critical component for clinical audits, clinical research and publications activities undertaken within the department. The main responsibilities of the Administrative and Research Study Coordinator include data collection, data management, adhering to ethics and governance processes and supporting clinicians with clinical research. The Research administrative and Study Coordinator will also assist the clinical leads of the Cutaneous Lymphoma Service with evaluating and analysing the data housed within the database for research purposes and for auditing of service quality.

The administrative duties will include coordinating the weekly clinics, monthly histopathology clinics, the fortnightly virtual e-Grand Rounds and other multi-disciplinary meetings.

The successful candidate will be required to attend the weekly clinics which run on a Friday Morning. We are open to flexible working arrangements outside of this time for the right candidate

Enterprise Agreement

Allied Health Professional Agreement

Classification or Salary Range

Classification from: Health Information Manager Grade 2 (JA7)

Classification to: Health Information Manager Grade 4 (JA9)

Immunisation Risk Category

Immunisation Category A

Key Relationships

Internal:

• Cutaneous Lymphoma Service
• Patients & their Carers
• Health Practitioners and non-clinical staff
• Haematologists, Dermatologists, Radiation Oncologists, Nurse Practitioner and Histopathologists

External

• Other healthcare providers
• Universities and Professional Bodies

Skills

• A degree in Nursing, Pharmacy, Health Information Management or equivalent
• Experience with RedCap databases and EPIC, or other clinical data management systems
• A high level of understanding of data management procedures
• Attention to detail
• Excellent teamwork with ability to work using own initiative
• Ability to prioritise workload

Key Accountabilities

Data collection, management and quality

• Redevelop the cutaneous lymphoma database to reflect current patient population and service needs
• Development of systems and processes to collect data
• Obtain data for entry into database in a timely manner
• Maintain up to date data by developing systems for following up patient relevant patients in a timely manner
• Identify opportunities and gaps in relation to data
• Support data linkage with internal and external databases or registries
• Maintain integrity of information in the database
• Proactively seeks innovative ways to improve data management functions
• Participate in multidisciplinary meetings
• ensure no breaches of patient or departmental confidentiality
• Manage SOPs as applicable
• Ensure compliance with data collection per institutional policies
• All requirements for ethical committee submissions of new data collection protocols are met in the designated timeline

Data analysis and reporting

• Conduct data analysis based on the clinical database for reporting purposes
• Continually improve the integrity of data management activities
• Develop reports to monitor and evaluate service delivery and quality
• Participate in clinical research monitoring/auditing internally and externally as required
• Work effectively with research and clinical trial project manager and clinical staff during monitoring of clinical audits and external reviews

Effectively conduct clinical research

• Conducts clinical research projects focusing on interrogating the datasets housed within the database
• Prioritise research projects to meet the required timeline
• Ensure clinical research is conduct in accordance with TGA, ICH, GCP and the NHMRC National Statement on ethical conduct in research involving humans
• Contribute to the development of policies and procedures
• Practice at all times within current appropriate state and federal regulations and hospital policies

Key Accountabilities (Contd..)

Providing the highest standard of patient care

• Commitment to the values of Peter MacCallum Cancer Centre and commitment to the hospital's code of ethical conduct
• Excellent communication skills with patients, their families, and colleagues
• Completion of annual performance appraisals

Professional and personal development

• Attend relevant education/professional forums
• Participate in team and departmental meetings
• Professional development is identified, maintained and promoted
• Maintain working knowledge of ICH, GCP and appropriate regulatory guidelines

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.