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Administrative Assistant

3 months ago

Adelaide Region SA, Australia Optus Full time

Administrative Assistant:

Date:14-Mar-2023

Location:
Adelaide, Australia

Company:
Singtel Group

Job Summary
This position is required to provide administrative support to the National Field Operations teams.

Key Responsibilities:

This position has overall accountability to maintain two key functional areas:

Project & Administrative support:

  • Capex & Opex Purchase Order management and vendor invoice processing and payments for NFO.
  • Project Folder Creation for Fibre/Civil/Mobile Project Builds.
  • DART Fibre Contractor & Fibre Project Work Purchase Order (PO) & Goods Received Notification (GRN) management.
  • Contractor Job/ Project notifications.
  • Capex Management, short close PO/WBS# change request from Program Managers.

Technical support:

  • Adding WHS information to Site Data Records when reported by Contractors and Optus Staff.
  • Checking the site entry system for any alarms that may have been triggered due to noncompliance and reporting to GL.
  • SDR-Create PINS for all Optus and contractors so that they can log into sites. Reset PINS as required
  • Creation and tracking of Facilities Work Requests and Orders via Pinnacle. Addressing minor technical issues as required.

Experience and Qualifications

  • Extensive customer service experience
  • Demonstrated competency in CMS/SAP
  • Strong organizational skills and an ability to operate independently and with initiative
  • Diplomacy, personal confidence and a capacity to communicate at all levels
  • Capability to adapt to a changing environment with a high degree of pro activeness and flexibility
  • Strong administration and organisational skills.
  • Typically Certificate or Diploma in Administration
  • High level of oral and written communication ability.
We understand that flexibility means different things to different people.

We're proud to offer a variety of options to work in different ways, such as our Blended Ways of Working and job share.

Our Blended Ways of Working lets our people work across home and our offices. Please talk to us about how we can make this role work for you

Curious about our culture? Go behind the scenes with our people by searching #OptusLife on LinkedIn.