Executive Support Officer

2 weeks ago

Upper Kedron, Queensland, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking an
Executive Support Officer to provide high quality, confidential executive support to the Executive Director, Information Communications and Technology.


  • 4 month contract with possible extension
  • Kedron location

As the Executive Support Officer, your key responsibilities will include:

  • Examine incoming correspondence and determine required action and priority and where necessary, prepare appropriate responses.
  • Coordinate a wide range of Ministerial, Director-General and Commissioner documentation utilising Mincor and Department document tracking systems.
  • Assist with the coordination and preparation of Ministerial, Director-General, Commissioner and Parliamentary documents, such as Possible Parliamentary Questions, Questions on Notice, Community Cabinet briefs/correspondence.
  • Assist with the research and preparation of Ministerial, Director-General and Commissioner documentation on matters of a confidential and sensitive nature, as required by the Executive Director.
  • Ensure the accuracy of information and timeliness of executive correspondence and reports emanating from the Office of the Executive Director.
  • Maintain effective liaison with senior departmental officers and other key contacts, including the District and Regional offices, Office of the Commissioner, Office of the Director-General and Office of the Minister for Health, to ensure ready and reliable access to information on issues and initiatives.
  • Coordinate and provide timely and accurate advice on Department policy and issues to relevant colleagues within the Information Communications and Technology unit, and other executives and senior staff of the Department and the Department of Health.
  • Schedule and plan meetings, forums and events; book appropriate rooms and venues; manage travel arrangements; and organise catering as required.
  • Provide secretariat support including the preparation and distribution of agendas, minutes and action lists; and any necessary follow up activities as required.
  • Ensure compliance with departmental administrative standards and timeframes and provide advice and guidance relating to these to relevant internal and external stakeholders.
  • Represent the Department and the Office of the Executive Director, Information Communications and Technology on committees/forums/working parties as required.
  • Undertake general administrative duties to support the operations of an executive office.

If this role sounds like you, please APPLY NOW submitting your resume in WORD format.

If you would like more information or to discuss the role, please contact Alison Detaille on
Job Reference: 598035

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