Executive Conference Administrator

1 week ago

Blacktown, New South Wales, Australia Blacktown City Council Full time

Blacktown is a vibrant city located in the very heart of Greater Sydney, halfway between Sydney City and the Blue Mountains.

It is a city of ambition and excitement.

With a total of 54 residential suburbs, and population of 403,000 coming from more than 180 different birthplaces, Blacktown City is one of the most diverse communities in Australia.

Working in Blacktown City provides a wealth of professional opportunities.

Blacktown City Council is the largest council in New South Wales, 4th largest in Australia and a leader in the development of the western Sydney region.

With almost unmatched growth expected over the next 25 years, we are on an exciting journey of transformation to prepare for a population of more than 644,000.

There has never been a more exciting time to join one of Sydney's most dynamic and high-performing councils as we continue to deliver outstanding levels of service for our proud and diverse community and prepare our great city for the future.

About the opportunity

This is an exciting permanent, full-time opportunity to work as a Executive Conference Administrator in our Executive Secretariat section.


The role is responsible to provide a high level support to Councillors and staff in organising booking of training, related travel and accommodation arrangements for attendance at conferences, seminars and training.


Some of the duties include:

Prepare requests for payments of accounts incurred in attendance at conferences, seminars and training, calculate and organise payment for sustenance and Councillors' allowances when incurred, in accordance with Council's Civic Office Expenses and Facilities policy

Provide relief for all members of the Executive Secretariat team, which can include attendance at meetings and producing the minutes thereof

Responsible for updating Council's InSite page with updated details on conference and seminar procedures.

Qualifications and experience

Essential:

Certificate IV in Business Administration or a related field

Experience with the management of travel and conference bookings and/or administration and
experience in the travel industry

Extensive experience in providing administrative support at an executive level

Sound interpersonal skills and a demonstrated commitment to customer service

Demonstrated proficiency in Microsoft products:
Outlook, Word, Excel and PowerPoint

Current Class "C" driver's licence.

Desirable:

Experience in the use of CM9/TRIM and/or TechOne (Council's recordkeeping and business software)

Demonstrated knowledge of the travel and associated industries

Knowledge of local government and applicable legislation/regulations

Ability to work within a team environment and autonomously

Availability to work flexible working hours.

Remuneration and benefits

The salary and conditions of employment are in accordance with Blacktown City Council's Enterprise Agreement.

Entry level for this position starts at $1,599.52 per week

35-hour working week

Opportunity to participate in Council's flextime arrangement


Employee benefits such as leave entitlements (where applicable), 10.5% employer contribution payable to your nominated superannuation fund, Fitness Passport, gym membership discounts, and social clubs.

Our commitment to safety

Blacktown City Council is committed to safety.

We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.


Please note being fully vaccinated for COVID-19 is a requirement prior to commencement and throughout ongoing employment with Blacktown City Council.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

Position description

Click here to view or download the position description.

Have your resume and any other relevant documentation ready to attach.

Best of luck.

Closing date:
Friday 19 May 2023, 11.59 pm

Contact officer:
Lillian Knight on

Internal ref:
BCC790

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