Executive Administrative Assistant

2 weeks ago

Macquarie Park, Australia Medtronic Full time

Careers That Change Lives

Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. It's no accident — we work hard to cultivate a workforce that reflects our patients and partners. We believe it's the only way to drive healthcare forward and remain a global leader in medical technology and solutions.

A Day In The Life

As the Executive Assistant, you will proactively support 3 Directors ensuring that their days run smoothly, coordinating team meetings, events, diary and travel management and triaging their email inboxes. You will liaise with high-level internal and external contacts and have exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, judgment and confidentiality. There will also be the opportunity to identify and implement improvements in business operations, so the chance to get your teeth into a variety of different projects.

Position Responsibilities:

Providing administration and coordination support to three Business Directors, including diary management, email management, international and domestic travel and expense management Providing administration and coordination support to three Business Directors, including diary management, email management, international and domestic travel and expense management Organising Directors' travel and accommodation. Coordinating of team meetings, including venue/room bookings and coordination of all Conference Calls – Local / International Organising team events, including offsite meetings and conferences Event coordination of all business meetings including Quarterly Business Reviews Processing commercial invoices (Purchase Orders) through SAP Obtaining and Organising information to assist with presentations. Assisting in the preparation of presentation slides. Providing input in drafting organizational announcements and speeches. Maintaining email distribution lists and organizational charts. Collaborating with the teams on initiatives and driving continuous process improvements Ensuring confidentiality and security is maintained at all times for both physical documents and knowledge.

Must-Have:

6 years' experience in a secretarial or an administration role, for an executive (i.e., Country Director, Managing Director, etc) preferably within a commercial organisation Demonstrated administration experience including the support of Executives Advanced level of knowledge of MS Office suite software with strong multi-media presentation construction skills.

Good to Have

Communication and Influence: Communicates with internal and external contacts. Obtains and provides information on matters of significant importance to the job area. Have high degree of autonomy and initiative Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of a job area

Our Offer:

In our 5th Tenet of our Mission, we recognize the personal worth of employees by providing an employment framework that allows personal satisfaction in work accomplished, security, advancement opportunity, and means to share in the company's success.

We believe in rewarding our staff with a complete package of benefits designed to support them at every career and life stage. As a result, our employees have access to the following benefits, to name a few:

Range of on-demand online health and wellness training resources, apps, videos, and communities We invest in professional training and development for employees at all levels. Our Employee Resource Groups (ERG)- foster awareness and inclusion in the workplace. Various insurance benefits include life and disability and salary continuances We have generous employee referral programs, corporate discount programs, leave benefits, and more

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