Business Operations Assistant

1 week ago

Sydney, New South Wales, Australia Ampersand Full time

Rare opportunity to support a high performing CEO with multiple business interests:


  • Broad based position
  • No two days will be the same:
-
Fluency in Mandarin or Cantonese preferred


This role requires exceptional organisational skills, attention to detail, flexibility and the ability to multitask effectively in a fast-paced environment.


Responsibilities:

  • Business Operations Coordination:_
  • Support financial operations, including budgeting, forecasting, and expense tracking.
  • Analyse financial data and provide insights to the CEO for decisionmaking.
  • Where required, support the human resources functions such as recruitment, onboarding, performance evaluations, and employee relations.
  • Review existing processes and systems with the view to improve efficiencies as appropriate.
  • Support the IT function with its management of IT resources, including software licenses, hardware inventory, and network infrastructure.
  • Executive Support:_
  • Provide highlevel administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and other documents for the CEO as needed as well as attend confidential meetings with lawyers and accountants on their behalf
  • Coordinate crossfunctional teams and facilitate communication between stakeholders.
  • Some travel interstate and internationally may be required
  • Process Improvement:_
  • Identify opportunities to streamline workflows and improve operational efficiency.
  • Develop and implement policies, procedures, and best practices to enhance business operations.

Qualifications:

  • Previous experience as an Executive Assistant or in a similar role, preferably within a corporate environment.
  • Familiarity with finance structures, HR procedures, and IT systems.
  • Strong operational and office management experience.
  • Excellent communication and interpersonal skills, capable of liaising at both personal and corporate levels.
  • Entrepreneurial mindset with experience in startups or personal business ventures.
  • Demonstrated ability to work independently and take ownership of tasks.
  • Proficiency in Mandarin and/or Cantonese.
  • Ability to travel internationally when required


This position offers the opportunity to play a pivotal role in supporting the CEO while also contributing to the overall success and efficiency of the organisation's business operations.

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