Retail Property Finance Administrator

2 weeks ago

Sydney, New South Wales, Australia Talent Butler Full time
Highly acclaimed property and advisory group based in Sydney CBD

  • A diversified portfolio of Retail and commercial property
  • Salary package from $90k to $100k to suit experience and WFH


This highly regarded property and advisory group has recently secured a major new contract with a large owner of commercial and retail assets in Sydney CBD.

Owing to this, a position has become available for an experienced Property Finance Administrator to work with the Asset Management team to manage the day-to-day finance administration for the portfolio.


About the role


This role is responsible for the accurate invoicing, recording, reporting and reconciling of accounts transactions within the Asset Management Trust Account division.

You will be responsible for supporting the Finance and Reporting Manager in all areas of accounting, reporting and services of the department.

This includes ensuring accurate data entry, the maintenance and processing of computerized trust account and process systems, liaising with owners, tenants and suppliers in respect of compliance and reporting needs of the end client.

With an eye for innovation and continued development you will also assist in the implementation of systems and processes and manage internal controls to safeguard company interests.

You will use your excellent written and verbal communication skills to support the property management team.

About your personal skills:


You'll have a resilient and consultative approach to property finance and be confident in your ability to communicate and work in partnership with the team.

You will have a confident phone manner and immerse yourself into the culture and ethos of the group to best represent the group values in all matters.

You will be working autonomously and be empowered to "own" your area of expertise, with that in mind it is essential that you can prioritize tasks and work towards defined goals.


Core skills and experience will include:

  • Management and maintenance of records in relation to tenancies, building information, owner information, income, expenditure and outgoings.
  • Assisting the Finance and Reporting Manager with portfolio financial management
  • Monthly bank reconciliation, balancing control accounts and completing trial balances
  • Daily receipting and banking of trust income
  • Assisting with End of Month rollover and reports
  • Assist with accounts payable process
  • Assisting with preparing accrual, forecast and variance reports and Trust Accounts audits as required
  • Managing accounts payable software program and support in the role of AP administrator
  • Assisting in the development procedures and reporting for the efficient operation of the Trust Accounts area
  • Assisting handling creditor and tenant enquiries for Trust Account
  • Assisting preparation and running of invoicing, cheque payments (or other payment type) and monthly report processes
  • Assisting with the preparation of Management Proposals
  • Maintaining a high professional and ethical profile in accordance with industry and company standards

Your background

  • Minimum 23 years' experience in Trust Accounting (Property background is preferred)
  • Understanding and knowledge of Australian Accounting Standards and Accounting best practices
  • Meticulous & systematic approach to tasks
  • Analytical and effective problemsolving skills
  • Strong attention to detail and high level of accuracy
  • Ability to work within deadlines and manage competing priorities
  • Ability to communicate effectively, both written and verbal
  • Ability to learn new software system quickly and proficient in Microsoft Office Suite
  • A proactive and selfmotivated approach
  • Ability to follow instructions and complete tasks and objectives within specific time frame
  • Experience using MRI Property Management System is highly desirable

What is on offer?


On offer is the opportunity to work for one of Australia's most successful property management and advisory groups with a wide variety of high-quality assets in a fast-paced, positive environment.


The role does allow flexibility for working parents in respect of childcare commitments and some WFH; however, this role is based primarily in the Sydney office, located just a short walk from a major central railway and bus station.

Travel is not required in this role; you will be working Monday to Friday with no weekend work alongside a fantastic manager.

On offer is an excellent salary package to suit your experience up to $100k package to suit prior experience.

Talent Butler is Australia's first purpose-built subscription recruitment group.

We partner with major property groups to provide a trusted and exclusive arrangement for recruitment roles, so you can be confident that you are in good hands.

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