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Business Support Officer

3 months ago

Sydney Olympic Park, New South Wales, Australia Pinpoint Talent Full time
NSW State Government opportunity

  • Hybrid working
  • Contract position

We are looking for a Business Support Officer to join our State Government client

6 month contract with view to extend

Sydney Olympic Park/WFH

Up to $45 per hour + Super

Primary purpose of the role


Provide a range of executive support and administrative services to support the Executive Director and their divisional teams to achieve organisational objectives.


Key accountabilities

  • Assess and prioritise requests to facilitate the optimal use of the executive's time.
  • Manage the Executive Directors calendar, information flow, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
  • Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
  • Gather, collate and provide background information for the executive to support informed decision making and planning.
  • Provide administrative and logístical support to facilitate adherence to relevant agency policy (e.g. fleet vehicle, accommodation and travel bookings and use).
  • Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.
  • Build and maintain relationships with other business areas to effectively arrange and setup for meetings and manage the flow of business information and activities.

Key challenges

  • Managing competing priorities and providing consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and discretion.
  • Liaising appropriately with a range of internal and external stakeholders with an understanding of their interests and relationship with relevant projects or programs.
  • Exercising discretion and judgement in prioritising and organising access and information flow to the Executive leadership team.