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Executive Assistant

3 months ago

Hobart, Tasmania, Australia Tasmanian Government Full time

Executive Assistant :

Department of State Growth

Transport and Infrastructure Services

Road User Services

Applications must be submitted by Sunday 02 July, :55 PM

Position details:

Applications close:

  • Sunday 2 July, :55 PM AEST
    Award/Classification:
  • Tasmanian State Service Award
  • General Stream Band 4
    Salary:
- $78,246.00 to $90,062.

00 per annum
Employment type:

  • Fixedterm, fulltime
    Region:
  • South
    Location:
  • Hobart
    Job description:
  • Provide highlevel executive and administrative support to the General Manager and the Division's management team. As a member of the Office of General Manager, support the efficient and effective delivery of Divisionwide business activities and processes.
We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.

Period of Appointment:


Appointment to the role is on a fixed term flexible (up to 73.5 hours per fortnight) basis for 12 months.


Duties:

  • Act as the primary point of contact for the Office of the General Manager and provide highlevel client service including liaison with Ministerial Officers, senior Government staff, industry, and the public on behalf of the General Manager and the Division.
  • Provide highlevel administrative and executive support to the General Manager including managing the flow of information; referral of matters for comment or further action to the appropriate branch or officer; managing items submitted to the General Manager; research of files and other material; preparation of correspondence and word processing.
  • Provide secretariat support to the General Manager at meetings including preparation and dissemination of agenda and minutes.
  • Coordinate collate and report on Ministerial correspondence for the Division including liaison with Division staff and the Department of State Growth's Secretariat and Legal Services Unit regarding content and timeliness of draft replies.
  • Manage the General Manager's diary and work schedule and the setting up of more complex meetings, seminars and workshops for the Division, organisation of conferences, travel and other related items including preparation of background material and coordination of briefing papers.
  • Undertake project tasks at the discretion of the General Manager.
  • The incumbent can expect to be allocated duties, not specifically mentioned in this document, but within the capacity, qualifications and experience normally expected from persons occupying a position at this classification within a small team that will require multiskilling and flexibility.

Download the Statement of Duties and Associated Documents:
Statement of Duties - Executive Assistant June

Statement of Duties - Executive Assistant June

Advice to applicants.

DOCX
Advice to

For more information:

  • Name:
  • Martin Crane
  • Position:
  • General Manager, Road User Services
  • Phone:

How to apply:


To apply, please provide a one - two page document outlining your experience skills, and knowledge as they relate to the statement of duties and a copy of your current resume.

- or

Application for Employment (Form 201).
DOCX
Application for Employment (Form