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site administrator

3 months ago

Perth, Western Australia Scotford Fennessy Full time

Scotford Fennessy Recruitment has partnered with a few different Mining Resource Clients & are seeking EXPERIENCED Site Administrators. These roles are on an 8:6 & 2:1 roster, requires candidates who are experience with INX-Inflight, Pronto & Microsoft Office Suite – Intermediate to Advanced knowledge. Do you have a great work ethic, willing to work well with others and have a mature outlook?

Duties

  • Manage site roster, flight bookings & accommodation allocation for the site using INX In-Flight
  • Site administration duties to multiple departments
  • Coordination of all site personnel's access paperwork
  • Booking site access travel & accommodation for management & conference room bookings
  • Issue purchase orders including receipting & reconciliation of goods & services for the project using Pronto
  • Daily preparation of production reports and various other areas of excel & INX data entry scanning & archiving, assisting with all admin requests from supervisors & HSET
  • Developed new & existing processes to enhance operational effectiveness & compliance with regulations & company policies
  • Provide administration support in all areas to assist the processes & systems of the projects operation – Site administration duties to multiple departments
  • Providing support in formatting documents & maintaining a document control system
  • Administering minor contracts & manage local temporary contract services
  • Ad-hoc duties within the Administrative & Account functions as requested by Management
  • Maintenance work order entries – Maintenance administrative task in machine history, compliance & planning
  • Managing lunch room requirement/supplies for departments

Skills & Experience

  • Experience working in a FIFO environment with advanced communication skills to work with a cross-shift
  • Commitment to health, safety, environmental responsibility & sustainable development
  • Strong administration background
  • Ability to meet deadlines & timeframes
  • Positive & friendly manner in supporting employees, contractors & visitors at all levels
  • Respecting privacy & confidentiality in dealing with employee matters & information
  • Demonstrated background in site administration or similar with the capability to multitask & work effectively under pressure (essential)
  • High level of computer proficiency with Microsoft Office Suite (Word, Outlook & Excel) Pronto, INX In-Flight & SAP
  • Demonstrated ability to work independently in a fast-paced FIFO remote environment
  • A positive & welcoming demeanor
  • Professional & courteous telephone manner
  • Excellent communication skills both verbal & written
  • Demonstrated track record in building strong relationships, supporting various teams & showing initiative
  • Demonstrated willingness to assist & provide support
  • Flexible approach to change in role scope & responsibilities

Requirements

  • Australian driver's license (Manual)
  • National Police Clearance
  • Ability to pass a PEM | Lab DAS

How to APPLY
Please send your CV and COVER LETTER in WORD format via the APPLY NOW link. For a confidential discussion please call Ray Dias from Scotford Fennessy Recruitment Corporate & Administration Support Team on