Administration Officer

2 weeks ago

Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time
Reference Number Position Title- Administration Officer- Location- Victorian Infectious Diseases Reference Laboratory, Parkville- Award- Admin Officers [10]- Advertisement text
Administration Officer

WHO Collaborating Centre for Influenza
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Full Time, Fixed Term position, 80 hours per fortnight with Monthly ADO
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We are seeking an Admin Superstar to join our team:


  • Salary packaging benefits & generous leave entitlements
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Work in in a world renowned organisation

About us

  • The Centre is one of 5 global WHO Influenza Reference Laboratories that analyses influenza viruses and helps with the recommend of influenza vaccine compositions.
  • The Centre's outputs help to mitigate the impact of influenza on the community, better understand the evolution of the virus and to prepare for future pandemics.
  • The Centre is part of VIDRL (Victorian Infectious Diseases Reference Laboratories) which is overseen by RMH and is based at the Doherty Institute in Melbourne.

Your new role:

***- The primary focus of this position is to support the staff at the Centre by performing a range of administrative tasks and to assist the Director and Deputy Director of the Centre- Provides general administrative support, and act as the primary contact person for the centre

  • Provides administrative support to the centre's laboratory management system, including but not limited to, sample data entry, reporting, extraction and compilation of data and ensuring overall efficiency and accuracy
  • Manages staff electronic timesheets, leave, reimbursements and travel arrangements.
  • Organise events, workshops, centre retreats, meetings and visits to the centre

About you:

  • Relevant experience in a personal or administrative support role in an organisation.
  • Excellent verbal and written communication skills, with attention to detail and experience in editing of presentations and reports.
  • Proficient across the Microsoft Office suite and competent with officebased technologies and other software packages such as Adobe Illustrator or Biorender or equivalent.
  • Manage staff timesheets, leave, reimbursements and travel arrangements.
  • Ability to work effectively in a team environment, and independently.
  • Problem solving skills and ability to manage workload effectively
  • Previous experience in a medical or research related field, and/or working in a laboratory environment will be considered desirable

Benefits of working with us:

  • The Doherty Institute is one of the premier infectious diseases organisations in Australia
  • Career progression opportunities to suit your professional development goals.
  • Enjoy excellent worklife balance working in a supportive and collaborative team.
  • Salary packaging, nearby car parking (at a cost) and, close to public transport.

Interested?
***- If you are looking for a challenging role and can demonstrate the above capabilities, connect with us via the details below:
  • Contact Person
  • Ian Barr
  • Contact Number Alternate Contact Person
  • Katie Milne
  • Alternate Contact Number Closing Date
  • 15/06/2023

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