Service Administrator

1 week ago

Hunter Valley, Australia WesTrac Full time

_At WesTrac, we're made for more of what matters most. More family time, with paid parental leave and purchased leave programs to give you the work life balance you've always wanted. More development opportunities, with in house RTO's, access to your own guided learning platform and a range of pathways to help you steer your career in the direction of your dreams. More diversity, with over 4,000 team members with a tonne of differences, united by our passion for building a better tomorrow. As an industry leader and employer of choice, we're Made for More._

About the role


WesTrac is seeking an experienced Administrator to join our team at Mt Thorley Reporting to the Branch Manager, our Service Administrator is responsible for ensuring compliance of policies and procedures, document management, coordinating fleet administration, procurement, and customer service support to ensure the smooth flow of work and operations.

This is a fulltime, permanent position, working Monday to Friday.

Key Responsibilities

  • Organising PPE requirements
  • Liaise with internal and external stakeholders
  • Time capture reporting
  • Maintain team member training records and book training and inductions as required
  • Process invoices and assist with data entry for work orders
  • General administration duties

Skills & Experience

  • Previous purchasing and customer service experience
  • Previous experience in a similar industry (Preferred but not essential).
  • Proven time management skills and experience with the ability to manage multiple priorities to meet objectives.


 Excellent communication skills
  • Interpersonal, written and verbal
  • High attention to detail with the ability to identify continuous improvement initiatives
  • Experience in SAP is highly regarded

Why Join WesTrac?


As one of the World's leading Caterpillar dealers, WesTrac services a broad range of customers across NSW, ACT & WA.

Our ongoing success is attributed to the individuals that make up our teams, which is why we offer a competitive benefits package and pride ourselves on our Safe, Engaged and Customer Focused Culture.


As a WesTrac team member you will receive:

  • Competitive remuneration
  • Job security and serious potential for advancement
  • Refer a friend program work alongside your mates and receive up to $3000
  • Annual Remuneration and performance review
  • Fitness Passport for the whole family
  • Income protection with 24/7 coverage
  • 12 weeks paid parental leave
  • Opportunities for progression with pathways to sales and leadership roles
  • Salary Packaging + Novated leases
  • Ability to purchase additional annual leave


If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link.

For further information regarding this role, please contact NSW Recruitment on and reference Job No

Successful applicants will be required to complete a satisfactory National Criminal History Check as part of the recruitment process.

  • At WesTrac, our primary focus is our people. As we look to the future, we're focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture._

  • Service Administrator

    2 months ago

    Hunter Valley, Australia Penske Full time

    **Your new opportunity**: This role will see you acting as the first point of contact for service enquiries and co-ordinating day to day administration of the branch. In this role you will: - Coordinate service administration support to ensure that all processes are completed in a timely manner - Action and rectify queries and complaints to maintain good...

  • Service Administrator

    1 month ago

    Hunter Valley, Australia WesTrac Full time

    **_At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with in house RTO’s, access to your own guided learning platform and a range of pathways to help you steer your career in the direction...

  • District Administration Officer

    3 days ago

    Hunter Valley, Australia NSW Rural Fire Service Full time

    **District Administration Officer** **This opportunity offers**: - Temporary employment up to 9 months, with the possibility of ongoing employment - Full time role & 35 hour working week - Attractive annual salary $71,648 - $77,889 p.a. plus 11% superannuation - Location: Casino (Northern Rivers Rural Fire District) - Free onsite car parking **Join Our...

  • Service Administrator

    1 week ago

    Hunter Valley, Australia Penske Full time

    Your new opportunity:This role will see you acting as the first point of contact for service enquiries and co-ordinating day to day administration of the branch.In this role you will: Coordinate service administration support to ensure that all processes are completed in a timely manner Action and rectify queries and complaints to maintain good customer...

  • Service Administrator

    3 weeks ago

    Hunter Valley, Australia WesTrac Full time

    **_At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways...

  • Service Administrator

    1 week ago

    Hunter Valley, Australia WesTrac Full time

    _At WesTrac, we're made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you've always wanted. More development opportunities, with WesTrac's own in house RTO , access to your own guided learning platform and a range of pathways to help you...

  • Administrator - Service Operations

    3 weeks ago

    Hunter Valley, Australia WesTrac Full time

    At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways to...

  • Administrator - Service Operations

    3 weeks ago

    Hunter Valley, Australia WesTrac Full time

    At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways to...

  • Administration

    2 months ago

    Hunter Valley, Australia CPR Pest management Full time

    What makes us so great If you are looking for a career that is a little different to the norm, pest management may be the career for you. At CPR Pest Management Services, we provide our employees a supported working environment, training, career and pay progression, above award wages and flexible working arrangements offering work/life balance. We listen...

  • Administrator

    4 weeks ago

    Hunter Valley, Australia WesTrac Full time

    Join our team as a Facilities and Assets Administrator in a permanent part-time capacity. This role requires working three days a week, eight hours per day. Your primary responsibility will be providing crucial administrative support to the Facilities and Assets team in Tomago and Casula. This includes covering for the full-time Facilities Administration...

  • Administrator

    3 days ago

    Hunter Valley, Australia WesTrac Full time

    At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways to...

  • Administrator

    1 week ago

    Hunter Valley, Australia WesTrac Full time

    At WesTrac, we're made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you've always wanted. More development opportunities, with WesTrac's own in house RTO , access to your own guided learning platform and a range of pathways to help you...

  • Administration Officer

    1 week ago

    Hunter Valley, Australia Hunter New England Local Health District Full time

    **Employment Type**: Permanent Part Time **Position Classification**: Administration Officer Level 2 **Remuneration**: $31.21 - $32.24 Per Hour + 11% Super + Salary Packaging **Hours Per Week**: 6 **Requisition ID**: REQ473245 **Location**:Waratah **Applications Close: Sunday, 7th April 2024** **Administration Officer** **Mater Mental Health...

  • Administration Officer

    2 weeks ago

    Hunter Valley, Australia Aurec Human Capital Group Full time

    **Administration Officer - **$44.27 + Super per hour** - **ASAP - 6 Months** - **Newcastle - WFH Hybrid Combination** - **Working within Government** - **Administration - MS Office - Documentation - Data Entry - Enquiries **An exciting opportunity for an Administration Officer has become available working within a sought-after government department! With a...

  • Administration Officer

    2 weeks ago

    Hunter Valley, Australia Aurec Full time

    **Administration Officer - **$44.27 + Super per hour** - **ASAP - 6 Months** - **Newcastle - WFH Hybrid Combination** - **Working within Government** - **Administration - MS Office - Documentation - Data Entry - Enquiries **An exciting opportunity for an Administration Officer has become available working within a sought-after government department! With a...

  • Contract Administrator

    1 month ago

    Happy Valley, Australia Service Stream Full time

    Description Summary Service Stream currently seeking an Contract Administrator to join our Finance team in Adelaide. The Contract Administrator provides accounting, reporting, analysis and administrative support across the SA Water Field Operations contract. About the Role The Contract Administrator provides accounting, reporting, analysis and...

  • Contract Administrator

    1 month ago

    Happy Valley, Australia Service Stream Full time

    Primary LocationSA - Hope ValleyJob Description SummaryService Stream currently seeking an Contract Administrator to join our Finance team in Adelaide.The Contract Administrator provides accounting, reporting, analysis and administrative support across the SA Water Field Operations contract.About the RoleThe Contract Administrator provides accounting,...

  • Contract Administrator

    1 week ago

    Happy Valley, South Australia Service Stream Full time

    Primary LocationSA - Hope ValleyJob Description SummaryService Stream currently seeking an Contract Administrator to join our Finance team in Adelaide.The Contract Administrator provides accounting, reporting, analysis and administrative support across the SA Water Field Operations contract.About the RoleThe Contract Administrator provides accounting,...

  • Administration Officer

    1 week ago

    Hunter Valley, Australia Hunter New England Local Health District Full time

    Employment Type: Permanent Part TimePosition Classification: Administration Officer Level 2Remuneration: $ $32.24 Per Hour + 11% Super + Salary PackagingHours Per Week: 6Requisition ID: REQ473245Location:WaratahApplications Close: Sunday, 7th April 2024Administration OfficerMater Mental Health CentreAbout us:An exciting opportunity exists to join NSW...

  • Project Administrator

    2 weeks ago

    Hunter Valley, Australia WesTrac Full time

    **At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways...