Project Administrator

2 weeks ago

Hunter Valley, Australia WesTrac Full time

**At WesTrac, we’re made for more of what matters most. More family time, with paid parental leave, flexible working arrangements and purchased leave programs to give you the work life balance you’ve always wanted. More development opportunities, with WesTrac's own in house RTO - 50737, access to your own guided learning platform and a range of pathways to help you steer your career in the direction of your dreams. More diversity, with over 4,000 team members with a tonne of differences, united by our passion for building a better tomorrow. As an industry leader and employer of choice, we’re Made for More.**

**About the role**

Due to an internal promotion, WesTrac is seeking an experienced Project Administrator to join the General Workshop Rebuilds team based at our Tomago Branch.

Reporting to the Project Manager, this position will see you responsible for providing a high level of administration support to the Project Coordinators and first-class service to both internal and external customers.

This role will provide exposure to multiple areas of the business and involve administration duties such as carrying out work order management activities, reconciling invoices, data entry, records management, creating and maintaining documentation, accurate timesheet entry and assistance and continuous ongoing general administrative support for the branch.

**Key Responsibilities**
- Providing a high level of support to the Project Coordinators
- Creating work orders
- Creating workshop handover scope documents
- Parts Ordering
- Warranty claims
- Coordination and management of work in progress
- Processing purchase orders and reconciling invoices
- Updating work schedules and cost allocation
- Booking training and maintaining the training matrix
- Updating team intranet sites
- Data entry and general administration duties within the branch

**Skills & Experience**
- Previous experience in a Project Administrator role
- Business Administration qualification or equivalent
- Effective interpersonal, communication and customer service skills
- Strong organisational skills and ability to prioritise work to meet competing deadlines
- Highly developed attention to detail and accuracy

**Why Join WesTrac?**

As one of the World's leading Caterpillar dealers, WesTrac services a broad range of customers across NSW, ACT & WA. Our ongoing success is attributed to the individuals that make up our teams, which is why we offer a competitive benefits package and pride ourselves on our Safe, Engaged and Customer Focused Culture. As a WesTrac team member you will receive:

- Job security and serious potential for advancement
- Refer a friend program - work alongside your mates and receive up to $3000
- Annual Remuneration and performance review
- Discounted CAT Hand Tools
- Fitness Passport for the whole family
- Income protection with 24/7 coverage
- 12 weeks paid parental leave
- Online Learning Library to support your continued development
- Opportunities for progression with pathways to field services, sales and leadership roles
- Dealership network with opportunities for short term or permanent transfers
- Salary Packaging + Novated leases
- Ability to purchase additional annual leave

If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link.

For further information regarding this role, please contact NSW Recruitment on 1300 797 028 and reference Job No 884578.

Successful applicants will be required to complete a satisfactory National Criminal History Check as part of the recruitment process.
- At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture._

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