Personal Assistant to Gm Retail

2 weeks ago

Sydney, New South Wales, Australia Mirvac Full time
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking


At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Personal Assistant to General Manager, Retail to join our Sydney Team.

You will provide fast paced and positive support to the General Manager, Retail, the Retail Leadership Team and the wider Integrated Investments Team when required.

You will accurately complete requests in a timely fashion, with a view to delivering exceptionally memorable and rewarding experiences to our Retailers, our customers and our communities.

Please note this is a 10 Month Fixed Term Full Time Contract.

Your responsibilities are but not limited to:

Building collaborative relationships with Mirvac Retail teams and key internal and external stakeholders and keeping the General Manager abreast of the pulse of the business.

Creating positive customer experiences and enhancing the General Manager's brand and team culture.
Managing conflicting priorities and expectations and providing prompt and professional communication.
Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations.
Organising activities, engagement initiatives, conferences, and events.
Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
Preparing reports and additional correspondence including papers, presentations, briefings and proposals.
Collating and distributing legal contracts and documentation for submission, approvals and sign off where required.

Proactively assisting with administration requirements for the team, including but not limited to mail distribution, printing, photocopying, IT equipment, cab charges, stationery and business card orders.

Accurately processing invoices and expenses and following up on payment in accordance with allocated deadlines.
Supporting the General Manager with HR people requirements

Your Point of Difference

To be successful you will have extensive PA experience in a high-volume administrative role with conflicting priorities.


Advanced level of IT proficiency (e.g., Microsoft Office Package, MRI, Basware, MEX, Salesforce), demonstrated commercial/financial acumen and a proactive and self-motivated approach with the ability to solve problems is essential.


Finally, you will have exceptional administration, time management and organisation skills with strong attention to detail, a team player attitude and a collaborative, professional and empathetic approach to dealing with team members and stakeholders.

What sets us apart
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.


We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.

We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.

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