Personal Assistant

2 weeks ago

Sydney, New South Wales, Australia Abbott Laboratories Full time

We have an exciting opportunity for a professional, proactive and enthusiastic
Personal Assistant to join our _Vascular business_ in a
maternity leave cover role for a period of
12 months.


Main responsibilities are, and not limited to:

  • provide administrative support to General Manager and the Vascular leadership team
- coordinate meetings for GM & Leadership Team with the management of agendas and minutes for the respective meetings
- book travel for GM
- complete and maintain business expense management for General manager; manage POs, invoices and vendor set-up where required
- manage communication between the Area/Division leadership and Affiliate leadership
- coordinate adhoc meetings, lunches and celebrations for the team
- organising meetings and agendas for visitors as required; Networking and liaising with clients and/or client EAs and peers internally
- manage documentation that need to be signed by the General Manager and file. Maintain records, files and confidential documents and compliance supporting documents
- provide support to hiring managers for new hire onboarding including induction, business cards and other types of access
- you will also be expected to support a highly collaborative wider team with any ad hoc requests

What you will bring to this role:

  • minimum of 3 years' experience in a PA role in a large organisation
- proven experience supporting multiple partners in a fast-paced professional environment and dealing with stakeholders at all levels
- advanced knowledge of the Microsoft Office suite
  • Outlook, Word, PowerPoint and Excel
- must be able to meet deadlines in a fast-paced environment where things often change
- excellent oral and written communication skills; ability to liaise at an executive level and to work under pressure
- excellent organisational skills, ability to multi-task and prioritise
- high level of attention to detail
- a willingness to learn, positive approach and strong initiative

What we offer you

  • Wellness Programs
  • Professional and Personal development opportunities
  • Being part of an organisation reputed to be a World's Top Employer recognised for our workplace culture that values healthy living, diversity and equal opportunity

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.

Abbott is committed to building a diverse workforce that values diversity across gender, age, culture, disability and lifestyle.


In order to be eligible to work for Abbott in Australia or New Zealand, you must hold current working rights with no restrictions, for the respective country applicable.

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