Executive Support

2 weeks ago

Sydney, New South Wales, Australia Indigeco Pty Ltd Full time
$54 + Super per hour

  • Kent St Sydney (Flexible working arrangements)
  • ASAP 68 weeks with the possibility of extension

Role Title:
Executive Support Officer

Payrate:
$54 + Super per hour

Start Date:
ASAP 6-8 weeks with the possibility of extension

Location:
Kent St Sydney (Flexible working Arrangements)

The primary purpose of the role

The Executive Support Officer provides a range of high-level executive support and administrative services to facilitate the delivery of business operations and to support the Senior Executive/s achievement of organisational objectives.


The Executive Support Officer works collaboratively across the organisation and is largely guided by the Executive Director/s as to priorities.

The role is responsible for the quality and integrity of advice provided to internal staff and stakeholders.

Key Accountabilities

  • Assess and prioritise requests to facilitate the optimal use of the executive's time.
  • Manages complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation.
  • Manage the Senior Executive/s records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
  • Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
  • Gather, collate and provide background information for the executive to support informed decisionmaking and planning.
  • Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.

Key challenges

  • The Executive Support Officer must display professional and effective communication and liaison skills with both internal staff and external stakeholders at all levels.
  • Managing competing priorities and providing consistently high levels of support, given heavy workloads, short deadlines and the need to pay attention to detail.
  • The requirement to maintain confidentiality and act with discretion

Essential requirements

  • Considerable experience supporting an executive manager.
  • High degree of professionalism and judgment with the ability to maintain a high level of confidentiality.
  • Highlevel written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally.
  • Ability to balance conflicting priorities and work to deadlines.
  • Advanced knowledge and experience in MS Office, Outlook, and records management systems.
  • Supports productive relationships with a demonstrated ability to work as part of a team and
independently and with people at all levels

Key relationships

  • Escalate issues and receive instructions; receive and clarify guidance and instructions; report on progress against work plans.
  • Respond to requests for information or assistance and escalate sensitive issues.
  • Manage the flow of information; seek clarification and provide advice and responses; respond to queries, identify needs, communicate services and redirect, escalator resolve issues.
  • Develop and maintain effective working relationships and open channels of communication.
  • Manage the flow of information, seek clarification, and provide advice and responses; respond to and coordinate urgent requests for information.

Key Organisation Representatives

  • Provide a welcoming and hospitable reception to all visitors; respond to requests for information or assistance.
***- _

Applications received after the due date may be considered for similar roles.

If this sounds like you, APPLY NOW

Bee Nguyen

Recruitment Specialist
***Indigeco acknowledges the Traditional Custodians of the country throughout Australia and recognises their connection to land, waters, and community. We pay our respects to our Indigenous brothers and sisters, their Culture, and to elders past, present & future.

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