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Executive Assistant

3 months ago

Sydney, New South Wales, Australia WIS Support Services (AU) Full time

Join our iconic Wesfarmers division leading industrial & safety supplies across ANZ:


  • Provide support to our EGM
  • People & Safety, GM
  • Finance & Managing Director:
-
Flexible work environment, onsite parking and outstanding employee benefits
We have an excellent opportunity for an experienced Executive Assistant, to provide a high-level of support to 3 of our Executive Leadership Team at Wesfarmers Industrial & Safety

ABOUT US


Wesfarmers Industrial and Safety (WIS) is a leading supplier of industrial, safety and workwear products, and services to a wide range of customers, including Australia and New Zealand's largest corporate and government entities.

We are proud of our rich history and our iconic businesses:
Blackwoods, Bullivants, Coregas, NZ Safety and Workwear Group.

Being a part of Wesfarmers Industrial and Safety, provides endless opportunities to grow and make an impact, so join us, and let's make a difference today.


YOUR OPPORTUNITY


We have an exciting opportunity for an experienced
Executive Assistant to join our Wesfamers Industrial and Safety (WIS) team based in
Macquarie Park.


In this pivotal position, you will be providing executive level administrative support to our WIS General Manager of Finance, Executive General Manager of People and Safety, and a shared responsibility to support the Managing Director and the broader team as appropriate.

Your key responsibilities will include, but are not limited to:

  • Acting as the main point of contact between the WIS Executives and internal and external stakeholders, clients and visitors, and importantly the Wesfarmers corporate head office
  • Coordinating complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
  • Prioritising to ensure that reports, business papers and correspondence are dealt with efficiently and promptly
  • Obtaining and preparing information for use in presentations, Board meetings, conferences, and reports
  • Maintaining professionalism and strict confidentiality with all materials, and exercising discretion when interfacing with the business
  • Coordinating Board reports, working to corporate timetables, issuing of notifications, collating information, working with stakeholders across the business to have submissions completed on time
  • Managing, coordinating and arranging travel and travelrelated activities, including hotel bookings and transportation for Executives and their teams
  • Maintaining and processing monthly expenses and costings of all invoices
  • Coordinating recurring meetings for Executives, including compiling, formatting, editing, and distributing papers

To be successful, you will have:

  • A minimum of 5 years' experience as an Executive Assistant or similar providing support to multiple executive leaders and their teams
  • Advanced Microsoft Office Suite skills including Teams, PowerPoint and Outlook
  • Strong organisational and time management skills, with excellent attentiontodetail and the ability to be proactive, plan and anticipate needs
  • Exceptional stakeholder management skills and the ability to effectively work across all levels of the business including Board level
  • A responsive, proactive, and adaptable approach, with the ability to multitask efficiently, solve problems and manage challenges
  • Excellent and clear verbal and written communication skills and the ability to negotiate, influence and work through competing demands to get the best outcomes
***
CULTURE & BENEFITS
A career with Wesfamers Industrial and Safety will offer you rewarding experiences and opportunities for growth and development.

We have a diverse, inclusive, and safe workplace where our team members care about each other and enjoy building meaningful connections.

To ensure our employees feel valued, supported, and celebrated, we provide a range of employee benefits including:

  • Competitive salaries and incentives
  • A range of diversity and wellbeing initiatives
  • Ability to purchase up to 4 weeks additional annual leave
  • Team events, celebrations and development opportunities
  • Team member discounts on Wesfarmers products
  • Discounted offers from over 300 corporate partners
  • Onsite parking and novated leasing options
  • Generous Wesfarmers annual share plans
  • Attractive parental leave policy and more
*****NEXT STEPS