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Executive Assistant

4 months ago

Melbourne, Victoria, Australia National Australia Bank Full time
Executive Assistant

Executive Assistant

Job no: 793272

Business unit:
Technology and Enterprise Operations

Primary position location: 700 Bourke St, Docklands, VIC

Work type:
Permanent Full time

Region:
VIC- Melbourne CBD

  • Opportunity for an Executive Assistant to join our Group Security team
  • Be a key contributor to this passionate team
  • We are committed to working flexibly

A career that gives you more


Your career at NAB is about more than money, it's about serving our customers well and helping our communities prosper.

We currently have an exciting opportunity for an experienced Executive Assistant to manage the ELT office within Group Security.


You will oversee and provide high level administration support, undertake a wide range of administrative, organisational, and advisory duties, both complex and discrete, associated with the overall management and operation of the office and business unit.


Key Responsibilities
Your key responsibilities in this pivotal and exciting role will include:

  • Ensure your executives are fully and seamlessly supported in an accurate and timely manner in all aspects of the execution of their role, and that their time can be directed to managing executive level activity
  • Ensure Senior Executives' time is structured according to their priorities and that they are prepared for meetings, conferences, and functions
  • Attend meetings, as directed, and take/manage actions where appropriate
  • Complex travel management
  • Management of contract/expenditure approval flows and associated documents
  • Onboarding / offboarding of Senior Executives direct report employees including creating roles in SAP, SAP movements, ordering provisioning (laptops, logins, security passes)
  • Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to appropriate person
  • Maintenance of distribution lists, shared drive access
To be successful in the role you will be/have:

  • Demonstrated experience working in a similar senior Executive Assistant role
  • Proven experience in effectively providing high level administration support to Senior Executives
  • Experience in monthly expense management and contract/expenditure approval process
  • Advanced administration skills and highly competent in Microsoft Office is essential
  • Strong organisational and communication skills along with an eye for detail
  • Proven experience liaising with senior stakeholders, ability to deal appropriately with confidential information
  • Ability to work in a fastpaced, at times complex environment
  • Sound time management skills with the ability to multitask and prioritize accordingly
By joining NAB, you are committing to putting our customers' needs first every time. You will be ambitious for growth; always curious and learning from colleagues. You will speak honestly, always valuing the time and opinion of others. You will own your work, doing what's right, even when it's hard.

What we can offer


We embrace diversity of thought, style and working arrangement to ensure our workforce is representative of the community that we service.

Have a chat to us about how our support of workplace flexibility can work for you.

NAB, invested in you
At NAB, we believe success comes from our people.

We're committed to supporting your talent and skills through your career, as you help us build a culture that affects change for our customers - and for the community too.

To be eligible to apply, you must have Australian or New Zealand citizenship or permanent residency status.

LI-DNI

Advertised: 04 Apr 2024 6:00 AM AUS Eastern Daylight Time

Closing: 18 Apr :55 PM AUS Eastern Standard Time

Job ID 793272