Executive Assistant

16 hours ago

Melbourne, Victoria, Australia AusNet Services Ltd Full time
About the Role

We are seeking an accomplished and enthusiastic Executive Assistant to join our team at AusNet Services Ltd. As an Executive Assistant, you will provide high-level strategic executive support and business administration to the office of the Executive General Manager, Group Operations, and the broader leadership team.

Key Responsibilities
  • Coordinate executive communications, including drafting emails, letters, and other correspondence as necessary for a range of stakeholders.
  • Collate, prepare, review, and/or format internal documents, including papers, reports, dashboards, and presentations.
  • Provide timely and accurate procurement and purchasing support, including processing purchasing orders, invoices, expenses, and responding to accounts payable/receivable queries.
  • Manage travel, accommodation, and expenses for the EGM and leadership team.
  • Keep the EGM advised of time-sensitive and priority issues, ensuring appropriate follow-up and providing relevant information to ensure effective decision-making.
  • Plan and organize events, such as corporate and team events, meetings, conferences, training events, and speaking engagements.
  • Understand and anticipate the needs of the EGM to effectively support and manage conflicting demands/schedules.
  • Propose options and make suggestions for more efficient ways to run the support to the EGM and apply judgment to select appropriate/effective solutions based on expertise.
  • Work closely with other Executive Assistants and Team Coordinators/Assistants to align policies and protocols and share information, providing backup support and assistance when required across other portfolios within the business.
Requirements
  • Demonstrated experience in a similar executive assistant role, supporting executives.
  • Advanced Microsoft Office skills and ability to quickly familiarize with and uptake use of firm-specific programs and software, particularly MS Teams, SuccessFactors, SAP, and Concur.
  • Strength in utilizing technology to schedule, run, and manage meetings/events and keep records of digital meetings and presentations, particularly MS Outlook and MS Teams.
  • Strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.
  • Exceptional interpersonal skills with a strong customer focus, networking, and influencing ability.
  • A continuous improvement mindset and business acumen to effectively support the Executive function.
  • A warm, friendly nature with well-rounded and professional communication and interpersonal skills, including the ability to develop relationships at all organizational levels and work well in a team environment and the broader EA cohort.
  • Excellent time management skills with strong attention to detail.
  • Ability to demonstrate the utmost discretion and professionalism.
About Us

AusNet Services Ltd is a leading energy company that provides essential energy to every Victorian family. We are committed to making real progress and shaping a new way forward in the energy industry. Our team is passionate about our purpose and is dedicated to delivering high-quality services to our customers.

What We Offer
  • Flexibility: whether this is hybrid work, flexible hours, or part-time arrangements, we'll work with you to help balance work and life.
  • Leave: more than typical personal leave and a generous 14 weeks of paid parental leave, with no minimum service.
  • Community giving: a paid day to volunteer with our social impact partner, Foodbank, or for a cause that matters to you.
  • Perks: we offer all the other perks you've come to expect, like purchased leave, income protection insurance, novated leasing, corporate discounts, private health cover discounts, and more.
Join Our Team

If you're passionate about our purpose and committed to making real progress, bring your energy and join AusNet Services Ltd. Together, we can shape a new way forward.

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