Front desk admin assistant

2 weeks ago

Brighton, Australia Driver Hire Australia Full time

Job Summary:

We are seeking a competent and enthusiastic Front Desk Administrative Assistant to join a reputable company in Brighton. The ideal candidate will be the first point of contact for the client, company's visitors, and employees, providing exceptional customer service and administrative support. The Front Desk Administrative Assistant will handle a variety of tasks, including answering phones, sending and responding to emails greeting visitors, managing appointments, and supporting office operations.

Key Responsibilities:

  1. Welcome and Greet Visitors: Warmly welcome guests, clients, and employees as they arrive, ensuring they sign in and directing them to the appropriate person or area.
  2. Answer and Direct Calls: Manage incoming calls promptly and professionally, directing them to the appropriate department or taking messages as necessary.
  3. Appointment Scheduling: Coordinate and schedule appointments, meetings, and conference room reservations, ensuring accuracy and efficiency.
  4. Administrative Support: Assist with various administrative tasks, including data entry, filing, scanning, and organizing documents to maintain an efficient and tidy office environment.
  5. Mail and Email Handling: Sort and distribute incoming mail and packages. Respond to or forward emails as necessary, maintaining clear communication channels.
  6. Office Supplies Management: Monitor office supply levels and reorder supplies as needed to ensure smooth operations.
  7. Assist with Special Projects: Support management and other staff members with ad-hoc projects, including research, presentations, and event coordination.
  8. Maintain Security and Confidentiality: Ensure the security of the office by following procedures and controlling access. Handle sensitive information with discretion and confidentiality.

About you:

  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Proven experience as a Front Desk Administrative Assistant or similar role, preferably in a corporate environment.
  • Excellent communication and interpersonal skills, with a friendly and professional demeanor.
  • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
  • Ability to work independently with minimal supervision, as well as collaboratively within a team.
  • Flexibility to adapt to changing priorities and willingness to take on new challenges.
  • Punctuality and reliability are essential.

How to Apply: 

Please submit your most updated resume and a cover letter to hobart@driverhire.com.au with ""Brighton Administration assistant job"" in the email subject.

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