Project Officer

23 hours ago

Port Adelaide, Australia Flinders Port Holdings Full time

About this role

We are looking for an experienced Project Officer to join our team based at our Head Office in Port Adelaide.

About Flinders Port Holdings

​ Flinders Port Holdings is South Australia's leading Port services group with assets and operations across South Australia. Through integrated stevedoring, infrastructure and logistics services, we connect South Australian businesses to each other and to the world. 

With over 700 employees across the State, we are a diverse and dynamic organisation, committed to delivering the highest quality port and supply chain services.

Role Overview

The Project Officer is an exceptional all-rounder supporting the successful delivery of the Gateway SA Program and execution of the individual projects within the project. The Project Officer is responsible for providing administrative services and support to the project team and works closely with the project leadership team, project managers, team members and other critical stakeholders.

Key Responsibilities

  • Prepare and produce project documents (such as agendas, presentations, reports, minutes);
  • Proactively manage project documentation (registration and storage) in addition to maintaining registers and records;
  • Assist with creating comprehensive progress updates for the project leadership team and governance bodies;
  • Support the Program Director in the collection and collation of data, as required;
  • Organise and coordinate events such as workshops and meetings with internal and external stakeholders, including the allocation of appropriate resources and/or catering;
  • Manage calendars, take meeting minutes and monitor action lists;
  • Support the coordination of project activities among multi-disciplinary teams, ensuring appropriate communication of tasks and deadlines to relevant team members;
  • Initiate onboarding of new suppliers and assist with project cost tracking and recording tools; and
  • Raise purchase orders and receipt goods and services within our internal system.

About you

Your skills and experience will include;

  • Diploma of Business Administration, or equivalent level of skills and knowledge gained through experience;
  • Strong attention to detail;
  • Excellent organisational skills with the ability to prioritise tasks and manage multiple activities simultaneously;
  • Advanced communication skills (both written and verbal);
  • Agile approach and strong communication skills, both written and verbal, to effectively interact with diverse stakeholders; and
  • Proficiency in Microsoft Office Suite.

Benefits

Flinders Port Holdings know that people are central to everything that we do. A career with us includes:

  • Paid parental leave, up to 16 weeks for primary carers and 8 weeks for non-primary carers including superannuation guarantee on base wages (pro rata for part time employees) whilst on parental leave
  • Up to 8 paid hours per annum to volunteer
  • Up to 3 days per annum of Cultural Leave for First Nations employees
  • $299 annual health and wellbeing subsidy
  • Ongoing professional development opportunities
  • Supportive, motivated and fun team environment
  • An inclusive workplace that fosters diversity
  • Dress for your day office attire
  • Eligibility to participate in annual incentive scheme

To Apply

Even if you don't think you quite meet all the criteria, we'd still love to hear from you. Please click on the link provided to submit your application, ensuring your Resume and Cover Letter outlines your experience and qualifications. 

A pre-employment medical assessment (including drug and alcohol screening) is a requirement of the company, along with ability to hold a MSIC (Maritime Security Identification Card).  Don't worry, if you don't hold an MSIC card, if successful, we will work with you to help you obtain it.  This role requires the incumbent to hold a valid driver's licence.

If you would like to understand more about the role you can email liz.carter@fphgroup.com.au

Applications close Sunday 17th November at 11:59pm. 

Flinders Port Holdings can provide individual accessibility support that may be needed during your interview process. Please let us know of any accommodations that may assist in helping you feel more welcome by contacting our team on the email address above.

At Flinders Port Holdings, we're committed to diversity and inclusion. We encourage applications from all backgrounds, including people with disabilities, all age groups, the LGBTIQA+ community, and culturally diverse backgrounds, including First Nations People. Our team values diverse perspectives, believing that they enhance our work environment and benefit our customers. Join us, and be part of a workplace where everyone belongs.

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