Project Officer

4 weeks ago

Port Adelaide, Australia Flinders Port Holdings Full time

About this role

We are seeking an experienced Project Officer to support the successful delivery of the Gateway SA Program and execution of individual projects within the program.

The Project Officer will provide administrative services and support to the project team, working closely with the project leadership team, project managers, team members, and other critical stakeholders.

  • Key Responsibilities
  • Prepare and produce project documents, such as agendas, presentations, reports, and minutes.
  • Proactively manage project documentation, including registration and storage, and maintain registers and records.
  • Assist with creating comprehensive progress updates for the project leadership team and governance bodies.
  • Support the Program Director in collecting and collating data, as required.
  • Organise and coordinate events, such as workshops and meetings, with internal and external stakeholders.
  • Manage calendars, take meeting minutes, and monitor action lists.
  • Support the coordination of project activities among multi-disciplinary teams, ensuring appropriate communication of tasks and deadlines to relevant team members.
  • Initiate onboarding of new suppliers and assist with project cost tracking and recording tools.
  • Raise purchase orders and receive goods and services within our internal system.

About you

Your skills and experience will include:

  • A Diploma of Business Administration or equivalent level of skills and knowledge gained through experience.
  • Strong attention to detail and excellent organisational skills, with the ability to prioritise tasks and manage multiple activities simultaneously.
  • Advanced communication skills, both written and verbal.
  • Agile approach and strong communication skills, both written and verbal, to effectively interact with diverse stakeholders.
  • Proficiency in Microsoft Office Suite.

Benefits

Flinders Port Holdings values a diverse and inclusive workplace, committed to delivering the highest quality port and supply chain services. Our benefits include:

  • Paid parental leave, up to 16 weeks for primary carers and 8 weeks for non-primary carers, including superannuation guarantee on base wages.
  • Up to 8 paid hours per annum to volunteer.
  • Up to 3 days per annum of Cultural Leave for First Nations employees.
  • $299 annual health and wellbeing subsidy.
  • Ongoing professional development opportunities.
  • A supportive, motivated, and fun team environment.
  • An inclusive workplace that fosters diversity.
  • Dress for your day office attire.
  • Eligibility to participate in the annual incentive scheme.

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