Executive Assistant Coordinator

4 weeks ago

Redfern, Australia Australia Post Full time

Help us deliver like never before  

Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.  

About the opportunity

Reporting to the ‘Executive Assistant (EA) to the Group CEO and Managing Director’, you will provide exceptional support to the CEO and the broader Australian Post Leadership Team.  You will also provide support to the Chief of Staff to the CEO with regard to travel booking, expense reconciliation and other duties/support with projects as required. 

You’ll also   

  • Support the EA to CEO for the efficient running of the office, including improving/maintaining processes
  • Ensure all administrative facilities, room bookings, catering, AV and materials are available and planned well in advance
  • Have a strong ability to adapt to changing business requirements, demonstrate commercial acumen, and communicate and build strong relationships at all levels of the organisation
  • Assist in supporting a geographically and functionally diverse group of stakeholders
  • Where required, you may also support activities on behalf of other Executive Assistants (for example, leave cover) 
  • Deal with highly sensitive and confidential matters with trust and discretion 
  • Possess a proactive and can-do approach to all tasks and activities
  • Work independently with minimal supervision and will be self-motivated to complete tasks autonomously

About you  

  • Excellent coordination and organisational skills
  • High degree of proficiency with standard software applications e.g. MS Outlook, MS Word, MS Excel, SharePoint, MS PowerPoint, SAP, Photoshop
  • Strong written and verbal communication skills with ability to communicate information concisely, accurately and effectively
  • Excellent client service attitude, with a focus on providing a positive experience while maintaining the integrity of campaign and reporting 

How we’ll deliver for you

  • Join one of the most culturally and linguistically diverse workforces in Australia, where we’re all ages, genders and come from all walks of life
  • We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together 
  • Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose.

We’re delivering together 
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.
 
We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace.  If you have any questions about accessibility, please contact our Diversity & Inclusion team on inclusivecareers@auspost.com.au

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