Current jobs related to Executive Assistant - Melbourne - The Australian Ballet

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Performance Executive

    5 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...

  • Strategic Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Marketing Executive

    5 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...

  • Executive Director of Operations

    1 month ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    General Manager Opportunity at Six Degrees ExecutiveSix Degrees Executive is partnering with Signature Hospitality Group, the home of The Sporting Globe Bar and Grill, to find a talented General Manager to oversee the Operations, Learning & Development, and Marketing functions for the brand.About the RoleThe General Manager will play a pivotal role in...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    3 weeks ago

    Melbourne, Victoria, Australia MJD Recruitment Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...

  • Executive Assistant

    2 days ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    5 months ago

    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...

  • Executive Assistant

    3 weeks ago

    Melbourne, Victoria, Australia MJD Recruitment Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Healthcare Professionals Group Full time

    **Benefits** - Be part of a supportive and stable working environment - Working within a global team - Monday to Thursday position **About the company** Work within a large global Biotechnology company that boasts a good company culture that is always expanding. About the opportunity The Executive Assistant will play a vital role within the company...

  • Executive Assistant

    2 months ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    5 months ago

    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    1 month ago

    Melbourne, Victoria, Australia Engage Personnel Full time

    Executive Assistant OpportunityAn exciting opportunity has arisen for an experienced Executive Assistant to join our team at Engage Personnel. As an Executive Assistant, you will provide high-level administrative support to our Partners and Associates, ensuring the smooth operation of our Litigation practice.About the Role:Liaise with clients and...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Bell People Consultants Full time

    Global FMCG Organisation - Contract Opportunity - Start ASAP - Inner Melbourne Location **About the Company** Our client is one of the world’s leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian household name. An opportunity has now arisen for an Executive Assistant on a contract...

  • Executive Assistant

    1 day ago

    Melbourne, Australia KordaMentha Full time

    KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value.  With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.    The Office Support team is a group of professional individuals with experience in executive support, office support and reception.  We work in a...

Executive Assistant

3 months ago

Melbourne, Australia The Australian Ballet Full time

Position Overview

The Executive Assistant to the Philanthropy Director is responsible solely to the Philanthropy Director and for providing the highest level of event coordination, administrative and secretarial support.

This position is integral to the effectiveness of the Philanthropy Director and the Philanthropy Department who are actively responsible for driving growth in donor numbers, revenue and engagement.

This role requires the Executive Assistant and the Philanthropy Director to work as a collaborative team to maximise the effectiveness and efficiency of the Philanthropy Director . The team effort ensures that responsibilities of the Philanthropy Director are achieved with expediency. At all times the position requires the highest level of confidentiality, as well as a positive and diplomatic approach when liaising with internal and external personnel on behalf of the Philanthropy Director and The Australian Ballet. The working environment is dynamic, fast-paced and challenging.

Duties and Responsibilities

  • To support the Philanthropy Director, the Executive Assistant is responsible for
  • Organising and managing the Director’s diary and activities & ensure Director is briefed & prepared
  • Reading all incoming and outgoing emails and taking action where appropriate
  • Answering all inbound calls to Director & action all donor requests including ticketing & other requests & queries
  • Ensuring Philanthropy Team is fully informed with all company and donor information
  • Managing all correspondence, ie preparing drafts, printing, scanning, posting
  • Arranging the Director’s travel and accommodation
  • Maintaining accurate and up to date records of all relevant major donor contacts
  • Overseeing and completing the Director’s expense account
  • Arranging philanthropy team meetings and others as required
  • Assisting with preparation of monthly Board reports
  • Attending events as required

Administration

  • Initiate & coordinate all aspects of opening nights for the Company & major Philanthropy events including theming, event run sheets, briefings & internal communications
  • Liaison with other opening night internal stakeholders, particularly EA to Executive Director & Director of Partnership
  • Marketing liaison for the production of event collateral
  • Maintain budgets and oversee invoicing
  • Action other priorities and projects and requested by the Philanthropy Director

Event Coordination and Planning

  • Manage project plans and ensure that all stakeholders are informed about the deliverables
  • Coordinate including menu & beverage selections, deliveries, stocktakes and collections
  • Coordinate all items necessary for theming and decoration
  • Act as lead supervisor on the ground for all events from start to finish
  • Delegate responsibilities and supervise staff for events
  • Oversee the coordination and supervision of all events run in the PPABC
  • Other Company and Philanthropy events as directed by Philanthropy Director
  • Primary liaison with venues for event logistics
  • Primary liaison with technical and production teams for event requirements
  • Negotiating suppliers and contractor arrangements

Knowledge, Skills and Abilities

  • Extensive experience in secretarial work
  • Event coordination experience is desirable but not essential
  • A knowledge of or background in philanthropy and the performing arts is helpful
  • Computer literacy skills
  • Well-developed time management skills
  • Strong sense of confidentiality and professional loyalty
  • Ability to form good professional relationships internally and externally
  • Maturity