Administrative Coordinator

3 weeks ago

Perth, Western Australia Mills Recruitment Full time

About the Role:

We are seeking an experienced Administrative Coordinator to join our team at a leading cabinet manufacturing business. As an Administrative Coordinator, you will play a pivotal role in providing excellent office support and maintaining a friendly and professional demeanor.

Key Responsibilities:

  • Provide administrative support to two directors, managing schedules and communication.
  • Assist the finance team with tasks like uploading invoices, bookkeeping, and data entry in management software.
  • Support the drafting team with documentation and administrative tasks.
  • Manage phone and email communications from clients and suppliers, ensuring timely responses and redirection.
  • Oversee the reception area, including personalized welcome screens for meetings.
  • Handle procurement of office and kitchen supplies, ensuring availability and cost-effectiveness.
  • Assist in ordering materials and hardware for projects, coordinating deliveries.
  • Manage social media accounts, including content posting and marketing material creation.
  • Streamline administrative processes to enhance productivity and efficiency.
  • Support recruitment efforts, including job postings and visa applications.
  • Standardize signage and labels across the business for consistency.
  • Plan and organize team and company events to foster engagement.

Essential Requirements:

  • Exceptional written and verbal communication abilities, enabling effective liaison with clients and team members.
  • Strong organizational capabilities with meticulous attention to detail and the ability to prioritize tasks efficiently.
  • High degree of proficiency in word processing, databases, spreadsheets, and email; quick to adapt to new systems and software.
  • Experience with digital design software (Canva) and managing social media and email marketing platforms.
  • Strong problem-solving skills complemented by a growth mindset, ready to tackle challenges creatively.
  • 2 years of experience in an Administrative Assistant role, providing a solid foundation for support tasks.
  • Dedicated to smart working practices, continuous improvement, and personal development.
  • Familiarity with Lean Manufacturing principles is a plus.

How to Apply:

Please submit your resume detailing your relevant experience and qualifications to david.lunt@millsrecruitment.com.au. For further information or a confidential discussion, please contact David Lunt at 0400 517 275.

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