Executive Assistant

4 weeks ago

Sydney, Australia Australian Payments Plus Full time

The Game Changers: 

Australian Payments Plus (AP+) is here to shape the future of payments for Australia. We aim to deliver more innovation to Australia’s payments ecosystem, for the collective benefit of Australian businesses, government and consumers.​ 

Our solutions include Australia’s domestic debit network, real-time, data rich payments infrastructure, secure bill payments, digital identity verification, QR payments and experiences and open wallet solutions. It’s a new chapter with more possibilities.​ 

Life @ AP+: 

We are one connected team in pursuit of one inspiring purpose – to unite people and technology to power better experiences. Each of us has a part to play in making that happen. You’ll be encouraged to bring your big ideas forward and make a difference through your work. Taking steps forward in your career whilst still having room for fun, friendships, and flexibility in your daily life. 

We’re driven by our core values: lead with heart, learn for tomorrow and live our legacy. A purpose like ours takes the inspired impact of an incredible team. Ready to change the game? We’re ready to help you do it. 

The Opportunity: 

We’re seeking expressions of interest from experience Executive Assistants who have supported Chief Information Officers.

The day-to-day activities you will be responsible for, are: 

Administrative Support

  • Manage and maintain the CIO's calendar, scheduling appointments, meetings, and travel arrangements.
  • Handle correspondence, emails, and phone calls, ensuring timely responses and appropriate follow-ups.
  • Prepare and edit documents, presentations, reports, and other materials for the CIO.
  • Organise and coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
  • Maintain confidential files and records, ensuring data integrity and security.
  • Expense management, including reimbursement and corporate card reconciliation.
  •  Prepare purchase orders and facilitate approval of invoices.
  • Identify and implement procedural changes to improve operational efficiency in conjunction with other team members.
  • Organising events like workshops, all-hands, etc.

Communication and Coordination

  • Serve as the primary point of contact between the CIO and internal/external stakeholders.
  • Facilitate effective communication and information flow within the Technology department and across the organisation.
  • Coordinate with various departments and other executive assistants to gather necessary information and ensure timely completion of projects.
  • Prepare information for internal and external communication – memos, emails, newsletters, presentations, reports.
  • Assist in the preparation of executive summaries, briefings, agendas and reports for the CIO.
  • Ability to provide documentation support including proof reading, minute taking, actions tracking, assisting with board paper preparation.

Team/Project Coordination

  • Assist the CIO in tracking and reporting key Technology-led projects and initiatives.
  • Technology leadership team (TLT) coordination - track TLT key initiatives’ timelines, milestones, and deliverables, ensuring adherence to deadlines.
  • Coordinate leadership team meetings, prepare status reports, meeting minutes, actions tracking and communicate updates to relevant stakeholders.
  • Identify potential issues or roadblocks and work with the CIO and technology leadership teams to ensure mitigation and resolutions are in place.

Strategic Support

  • Support the CIO in tracking the implementation of strategic plans and objectives.
  • Conduct and/or coordinate preliminary research and analysis on industry trends, best practices, and emerging technologies.
  • Prepare briefings, reports, and presentations to support strategic decision-making.
  • Assist in developing and monitoring key performance indicators (KPIs) and metrics for the technology department.

We’d love to hear from you if you have;

  • At least 5 years of experience providing support to C level executives.
  • Advanced MS Office skills.
  • Experience using SharePoint is desirable.
  • Demonstrated experience managing and maintaining confidential information.
  • Commitment to delivering high-quality customer experiences.
  • The ability to communicate to stakeholders in a variety of forums.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and collaborative in a fast-paced environment.
  • Excellent interpersonal skills and ability to build relationships with stakeholder at all levels.
  • High EQ & IQ, taking personal responsibility for, and pride in own work.

What happens next: 

At AP+, we believe in the power of passion, pride, and purpose. Our team is driven by a shared mission to make a difference in the world of payments, and we're proud to work together towards this common goal.  

If you’re ready to be a game changer, please submit your Expression of Interest the Talent Acquisition team will endeavour to review your EOI and notify you of the outcome within the next two weeks. 
We want to remove all barriers to inclusion so if you need advice or support with your application, we’re here to help. Please reach out to recruitment@auspayplus.com.au We also encourage you to let us know your pronouns at any point during the recruitment process. 

Expressions of Interest will close 30th October 2024.

 AP+ are not partnering with Recruitment agencies for this role.

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