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Executive Support Officer

2 months ago

Sydney, Australia Uniting Full time

This is a full-time permanent opportunity based in Sydney CBD.

  • Make an Impact by supporting the senior leadership and influence our strategic direction
  • Benefit from a hybrid work arrangement and a dynamic, supportive team.
  • Access professional development and gain exposure to high-level projects and stakeholders.

About the Role

We’re excited to find a highly organized and proactive Executive Support Officer to join our team and make a real impact. You’ll be at the heart of our operations, providing top-tier executive, secretariat, and project support to the Communities Director and senior leadership. Your role will involve crafting important governance papers, managing vital reporting and project documentation, and ensuring our administrative processes run smoothly. We’re looking for someone with exceptional communication skills who thrives in managing multiple priorities and building strong relationships across the organization. If you're ready to play a key role in shaping Uniting’s strategic direction and driving our success, we’d love to hear from you.

Key Responsibilities:

  • Coordinating incoming requests including identifying the most appropriate staff from across the Communities Directorate to respond, tracking progress against deadlines and reviewing responses for consistency.
  • Draft high-quality governance papers, reports, and briefs for the Board and senior leadership.
  • Manage competing priorities, ensuring timely responses from leadership and internal stakeholders.
  • Organize and support governance committees, including scheduling, minute-taking, and action tracking.
  • Manage internal projects and develop procedures including reforms to the Communities ways of working.
  • Keep up with developments within internal teams and external sectors, to ensure the Director can be provided with timely and relevant advice and information.
  • Collaborate with other Directorate EAs and EOs

About you:

  • You will have a minimum of 5 years’ experience in executive support or related roles,
  • demonstrating strong organisational, administrative, and coordination skills.
  • Excellent written and verbal communication skills are required to effectively engage diverse audiences.
  • You must possess strong analytical skills to provide recommendations for process improvements, and be adept at managing competing priorities to ensure timely responses.
  • Strong financial acumen as required when dealing with large budgets
  • Strong computer skills: MS Word, Power Point, Excel, SharePoint.

Executive Support Officer Position Description.pdf

Join us in driving impactful change and delivering results for the community. 

For all questions, please contact Zali Dardmal via email at zdardmal@uniting.org

Applications will not be accepted via emails. Please send your CV and a brief cover letter in the job portals - all applications are viewed upon receipt.

What We Offer You

  • A rewarding career with a leading human services organisation.
  • Up to $18,550 NFP salary packaging available.
  • Access to our U rewards program with exclusive discounts.
  • Flexible work hours for work-life balance.
  • Access to Fitness Passport – Live your best life.
  • A supportive and inclusive and collaborative work environment.
  • Opportunities for professional growth.
  • Purchase of additional leave

When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.

We contribute to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.

Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work. 

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

Employment with Uniting is subject to satisfactory background6 checks which may include a national police check, reference checks, working with children checks, and NDIS checks. 

If you’re an experienced Executive Support Officer with a passion for contributing to a dynamic team and making a real difference, we’d love to hear from you