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Administration Officer Level 2

3 months ago

Perth, Australia WA Residential Care Division Full time
  • Permanent Part -Time position | Hourly rate $26 - $27.96 + 11% Super depending on skills and experience
  • Based in Midland | Free onsite parking 
  • Salary Packaging (claim up to $18,550 tax free salary) to all eligible

Why join us?

  • Values-based organisation
  • A fantastic team environment
  • First class training and development opportunities
  • Discounts on health insurance through HBF or Medibank
  • Discounts on banking products through Bankwest
  • Access to an Employee Assistance Program (EAP)
  • Discounts at JB HI-FI & The Good Guys

About your new role:

The Administration Officer works closely with the Residential Care Manager to support the daily operations of the facility. These activities can include customer relations, reception, rostering, purchasing, and records management. Previous experience within the care sector is desirable, however we are willing to consider applicants from all backgrounds with a broad skill set. Flexibility will be considered with start and finish times for the right candidate.

Roster:

  • Monday - Friday 9:00 AM - 4 PM 

Duties:

  • First point of contact for incoming calls and visitors to the site.
  • Manages administrative aspects of resident admissions and discharges, including applications and wait lists, in conjunction with Head Office.
  • Processing of accounts receivable and payable, and placement of purchase orders, including ordering and taking stock of office supplies.
  • Acting as a point of contact for resident enquiries and referring these to the leader &/or relevant teams as appropriate.
  • General administration, such as filing, processing and directing mail, data entry, word processing, minute taking, and photocopying.
  • Input and maintenance of records in order to ensure that they meet both internal and external reporting requirements.
  • Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings.
  • Developing process for administrative processes improvements.
  • Assists with maintaining staff rosters, including management of planned and unplanned leave and mandatory and other relevant training, ensuring rosters reflect staff availability and are within allocated and approved hours/budget.

Skills and Experience:

Essential 

  • Previous experience in an administration or reception role
  • Commitment to providing a customer centric approach.
  • Demonstrated effective verbal, written and interpersonal communication skills.
  • Ability to complete busy workload and respond to changing priorities.
  • Ability to work flexibly in a team environment.
  • Demonstrated proficiency in a wide range of IT applications, including Microsoft Word and
  • Excel.
  • Demonstrated experience in coordinating and planning activities
  • Excellent phone manner and communication skills
  • Alignment to our Values

Desirable

  • Qualification in Business Administration
  • Previous experience working with rosters, calendars or schedules
  • Experience using a electronic rostering system such as Kronos 

 Conditions of Employment: 

  • National Police Certificate (screened in accordance with the organisation’s policies).
  • Willingness to undergo a pre-employment medical

How to Apply

If this sounds like you, we would love to hear from you.  Click ‘Apply’ and follow the prompts.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice. The current closing date is 15th of July 2024.