Personal Assistant

2 weeks ago

Melbourne, Australia Mecwacare Full time

PERSONAL ASSISTANT 

  • Full time position / Malvern location 
  • Hybrid role offering Work Life Balance
  • Not for profit salary packaging benefits

We are in search of a Personal Assistant with substantial office support experience, known for their professionalism and collaboration. You will support the EGM of Retirement and Affordable Housing-mecwacare by providing high-level administrative and organisational assistance. This role is crucial in ensuring the smooth operation of the executive office, managing complex schedules, coordinating meetings, preparing reports, transitions projects and handling confidential information with the highest level of discretion. As a key liaison between the EGM and internal/external stakeholders, your contributions will directly impact the efficiency and effectiveness of the Retirement Village Living department.

 What you bring:
  

  • Proven experience in a similar executive assistant or office management role.
  • Demonstrated initiative, flexibility and time management skills and proven capacity to work with limited supervision.
  • Excellent administrative support, assisting in the preparation of reports, presentations and correspondence and support relevant personnel in project activities.
  • Established experience with correspondence management, screening internal and external requests of the EGM’s, including managing emails, highlighting issues for attention, registering all correspondence and drafting responses at the EGMs request.
  • Confidence in communication skills, dealing with a wide variety of people with professionalism
  • A strong work ethic and business acumen, remaining organised and methodically prioritising workload to meet deadlines.
  • Confidence when dealing with wider teams and stakeholders, always delivering a high level of professionalism.
  • Advanced knowledge of Microsoft Word, Excel, Outlook, and ability and willingness to learn new software packages and take on new tasks as required.
  • A current Victorian driver’s licence.
  • Experience in the Retirement and Affordable Housing or aged care sector is a BONUS
  • Experience in handling tenancy management tasks such as sign-ups, rent arrears, and inspections, along with understanding of the Residential Tenancy Act is an added advantage
  • Diploma of Office Administration and/or other equivalent qualifications.

What we offer:

  • Not-for-profit Salary Packaging 
  • Board Scholarships and Employee Awards
  • Employee Assistance Program
  • Ongoing professional development

About us:
 
mecwacare is a leading not-for-profit organisation that has been supporting Victorians for more than. 65+ years. We are a values-based, care-driven organisation that provides residential, community and in-home nursing, care and support services for the elderly and people living with a disability. mecwacare supports more than 20,000 people each week across greater Melbourne and regional Victoria. We are a rapidly growing organisation with a diverse workforce of more than 3,000 employees and 500 volunteers, representing 89 nationalities and speaking 100 languages. 

All successful applicants will need to have and/or undergo a successful Police Check.

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