Executive Assistant
Found in: Talent AU C2 - 2 weeks ago
Overview of the role
You will be responsible for supporting the Australian Fixed Interest team. You will also work alongside the Distribution, Marketing, Product, Compliance and Operations teams to ensure effective coordination and communication between the teams. Additionally, you will help coordinate client activity including in-house visits by clients, together with the Melbourne Office Manager and other Distribution team members. You may also be called upon for some base level development of documents, presentation slides and spreadsheet analysis utilizing the assistance of other teams and their members.
Your opportunity
You will:
Provide a range of services and functions to assist the Head of Australian Fixed Interest and Fixed Interest team in the performance of their roles. Which will include:
Providing Executive Assistance to the Head of Australian Fixed Interest
Diary, meeting and travel management/planning
Client communication and liaison
Co-ordination of team activities
Co-ordinating International visitor schedules
Data management
Management of document storage
Production of documents, using Word, Excel and PowerPoint
Basic level of analytics work (training can be provided) to assist in production of Excel, Word, PowerPoint documents to assist the Head of Australian Fixed Interest
Expense management including invoice and credit card processing
Management of relevant third party providers, including travel, office equipment and supplies, caterers, function managers etc
Assisting other Janus Henderson employees with administrative tasks as required
Working closely with the other EA’s in the Sydney/Melbourne office and utilization of their assistance when requires
Working closely with Janus Henderson Staff in London/Denver regarding Australia visits, meeting schedules and ongoing communication
Your role will require you to interact with other Janus Henderson offices, employees and third parties based in different time zones such as the UK, USA and Asia
Carry out additional duties as assigned.
What to expect when you join our firm
Hybrid working and reasonable accommodations
Paid volunteer time to step away from your desk and into the community
Support to grow through professional development courses, qualification reimbursement and more
All-inclusive approach to Diversity, Equity and Inclusion
Parental leave benefits
Complimentary subscription to Headspace – the mindfulness app
Corporate membership to ClassPass and other health and well-being benefits
All employee events including networking opportunities and social activities
Supervisory responsibilities
No
Must have skills
Proven experience as an Executive Assistant or other relevant administrative support experience to senior management
In-depth understanding of the entire MS Office suite
Ability to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills
Ability to multi-task and prioritize multiple projects and maintaining a strong attention to detail
The ability to manage several projects simultaneously, yet still maintaining a strong attention to detail with good ‘auditing’ skills
Professional level verbal and written communications skills
A team player and possessing a client centricity mindset
Either having, or able to develop a good understanding of the business operations of a fund management company
Ability to deal with business units across time zones and regions
A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as required
Nice to have skills
At least 5-8 years working experience within the financial services industry; prior experience in the asset management industry a plus
Potential for growth
Mentoring
On-the-job training expanding technical skills
Leadership development programs
Regular training
Career development services
Continuing education courses
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