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Executive Assistant

3 months ago

Sydney, Australia Healthscope Full time

Executive Assistant to State Manager NSW/ACT

Role: Full-Time

Location – NSW Office (Neutral Bay)

We’re seeking an experienced Executive Assistant for our State Manager NSW/ACT.

This busy and interesting role at Healthscope is considered the backbone of our executive team, ensuring seamless operations and effective communication across the organization and at the heart of our operations, playing a key role in supporting our leadership team. 

We’re looking for someone special for this one, someone proactive with strong communication skills who can really own their workload,  and is no stranger to understanding what it’s like to be central to our operation.   In combination with a being able to juggle calendars, admin and a range of other admin task effectively, you’ll pride yourself on completing tasks with a smile and efficiently for you and the team.

Key Responsibilities:

·       Coordinate the State Manager's schedule, including meetings, appointments, and travel arrangements

·       Prepare meeting agendas, presentations, and other materials; take and distribute meeting minutes as needed

·       Act as a key point of contact for internal and external stakeholders, ensuring clear and effective communication

·       Handle incoming communications, including emails and phone calls, with a high level of professionalism and confidentiality

·       Assist in the preparation of reports, documentation, and presentations for both internal and external use

·       Support the planning and execution of events, conferences, and off-site meetings.

·       Maintain accurate and organized records and filing systems

·       Prepare and share approved updates about NSW/ACT State Group activities through internal and external channels such as LinkedIn or to relevant internal teams

·       Manage the operation of the Sydney Office to ensure a great experience for all users and guests, which will include but is not limited to managing and/or coordinating aspects of safety, user access, property/facilities

What we’re looking for:

·       Organizational Wizard: You can juggle multiple tasks without breaking a sweat and have experience as an Executive Assistant or Senior level Administrator. Scheduling, coordinating, and managing details come naturally to you

·       Communication Guru: Whether it's crafting a polished email, coordinating with stakeholders, or taking meeting minutes, your communication skills are top-notch

·       Proactive Problem-Solver: You don't just identify problems; you solve them. You're resourceful, adaptable, and always a step ahead

·       Tech-Savvy: You have a solid grasp of Microsoft Office Suite and can quickly learn new tools to streamline workflows

·       Team Player: You thrive in a collaborative environment, building strong relationships across the organization

·       Autonomous Star:  You have great initiative and can work things out logically and solo if your leaders aren’t always around – and you build trust quickly so they leave you to it 

Culture:

·       Competitive Compensation: We offer an attractive salary and benefits package, recognizing the value you bring to our team.

·       Growth Opportunities: Healthscope is committed to your professional development, with pathways for career advancement.

·       Work-Life Balance: Enjoy a supportive work environment that values your well-being.

·       Diverse and Inclusive Culture: We embrace diversity and are committed to creating an inclusive workplace.

Why Healthscope?
At Healthscope, we believe that exceptional care begins with exceptional people. We're a dynamic and innovative healthcare provider; with 38 hospitals nationwide, we pride ourselves on being Australia’s only national private hospital operation and healthcare provider. Our commitment to excellence, innovation, and patient-centred care drives everything we do. Our team is at the forefront of healthcare, providing high-quality services and supporting a diverse patient base.

Other benefits to consider:

·       Discounted health insurance and spa vouchers, access to Fitness Passport, novated leasing and more.

·       Continuous professional development, education & support provided to encourage growth.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives

Applications close: 13th September 2024 but Phone Screens will start asap  We encourage early applicants from experienced candidates in market as this role is available to start now

Note – applicants will require Australian permanent residency or citizenship to be considered for this full time, permanent role with Healthscope

To Apply: Please click on the ‘Apply’ button, with your resume and a cover letter that highlights your unique skills and experience. For any questions, please reach out to recruitment@healthscope.com.au