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Facilities Coordinator- Financial Institution

4 months ago

Brisbane, Australia CBRE Full time

Excellent opportunity working with renowned, prestigious financial institution.
Fast paced Facilities Coordinator role within corporate environment
Full time Fixed term basis until March 2024
Based in Brisbane CBD - Land of the Turrbal people

About CBRE 

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

The Role

Working in a high-performance team within one of our flagship Global Finance clients.  Reporting directly to the Senior Facilities Manager and working within a collaborative and supportive team.

A snapshot of a typical day:

  • Vendor/contractor management including site inductions, vendor set-up, booking service calls, raise and closing Work Orders, on-site supervision, maintaining attendance registers, liaising with Landlord building and Vendor contacts.  
  • Assist with HSE site requirements including Workplace Inspection Checklists and remediation work orders, Vendor documentation, SWMS, Vendor Spot Checks, HSE document storage, First Aid Kit and Defib Audits, Incident reporting, Fire Warden and First Aid Officer duties 
  • Assist the Facilities Manager with administrative duties or project work as required 
  • Proactively liaise with cleaners to ensure all cleaning standards are adhered to in Guest Relations/Tenancy spaces
  • Security requests for staff, visitor and contractor access passes, door programming changes, ad-hoc maintenance requirements 
  • Mailroom management 
  • Actively demonstrate commitment to HSE requirements

Requirements

  • (ESSENTIAL) Strong experience in Admin or Facilities roles within a corporate office environment.
  • (ESSENTIAL) Working knowledge of purchase orders, invoicing and associated admin.
  • Multi-site responsibility is an advantage.
  • Basic knowledge of Facilities Management or Commercial Property would be preferred, but not essential.
  • Strong computer skills with common applications (E.g. MS Office). 
  • Strong organization and prioritization skills, with strong attention to detail.

What's in it for you? 

  • Working alongside an experienced and established team/leader.
  • Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
  • Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future.
  • We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients.

If this sounds like a good fit, we’d love to hear from you

Please submit your up to date resume for consideration, and note that in the event of high volumes of applications only suitable candidates will be contacted directly.

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. 

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.