Facilities Coordinator

6 months ago

Brisbane, Australia Volare Recruitment Full time

**Northside location**:

- **Utilise your experience with Retail/Commercial**:

- **Excellent $$$ depending on experience**

Are you a career driven and passionate individual working as a Facilities Coordinator seeking an opportunity to join a growing FM business where you can continue to develop to more of a Facilities Management role over time? This is an office based role working with key national clients.

Reporting to a brilliant GM, this is a challenging and exciting role where you will look after clients within a retail/commercial environment. This is a business where management value their staff, provide them with an amazing work environment and allow you to reap the rewards for your success

As the Facilities Coordinator, you will ensure that the software systems are set up to ensure clients facilities management runs efficiently. You will assist with operational management of all customers’ infrastructure assets whilst planning and implementing cost-effective and quality facility services (cleaning, HVAC maintenance, fire (wet & dry), plumbing, electrical and other preventative and reactive maintenance).

This role will allow you to operate with a high level of autonomy so you really have the opportunity to display your initiative and sound judgement and allow you to grow further and develop your experience within this business.

**Daily duties include but are not limited to**:

- Plan and prepare calendars to reflect organised preventative maintenance and any reactive maintenance events
- Set up all back of house elements ensuring that allocated suppliers are linked to required maintenance general ledger codes. Installing a customised Chart of Accounts for each client
- Assist in developing annual budget submissions for customers maintenance requirements and exercise control measures as necessary to ensure works are completed on time and within budget
- Negotiate with external providers of facilities management services to achieve prompt, reliable, cost effective, quality services to the client
- Oversee the engagement of contractors in accordance with related facilities works
- Implement and monitor programs which ensure customers comply to regulatory codes and practices
- Ensure that policy development and the implementation of procedures is consultative, timely and promotes a clear understanding of Build relationships and networks with client Facilities/Property departments
- Maintain quality assurance processes to ensure compliance with relevant legislation, policy and procedures

**You will be absolutely PERFECT for this role if you have**:

- Qualifications in Facilities Management, Construction Project Management or similar highly regarded
- Previous experience in Facilities Coordination, preferably in retail/commercial environment
- Experience in supervision of building works, contractor management, contract preparation/administration
- You must be IT savvy - solid experience using MSOffice and FM software (bonus is you have experience with Urbanise)
- Excellent problem-solving ability including the ability to negotiate effectively and work through issues constructively
- Outstanding communication skills with the ability to establish strong ongoing relationships with key stakeholders
- Must be happy in office based role

**The benefits for working for this organisation include**:

- Role located in Brisbane however this role supports Senior FMs in large Property companies nationally who are your clients, so you do their PM work for them (provide the cleaner, the plumber etc)
- Fantastic team culture
- Deal with well-known national clients
- Join a growing business with loads of potential - perfect if you are wanting to develop into a Facilities Manager
- Secure role - well-funded business with strong financial backer
- Excellent remuneration based on experience

SCR-jacquie-speirs

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