Facilities Coordinator

2 weeks ago


Brisbane, Australia Advent Facilities Management Full time

This is a full-time hybrid role for a Facilities Coordinator. The Facilities Coordinator will be responsible for managing national clients accounts across all property sectors, providing exceptional customer service, coordinating job work orders on behalf of clients, while engaging with various stakeholders, employees, and suppliers. The role is located in Brisbane, QLD but some work from home is acceptable.
- At least 2 years experience in Facilities Management/ Cleaning/ Security/ Project Management
- Experience in contracts administration
- Excellent communication and customer service skills, with the ability to engage positively with a diverse range of stakeholders, including clients, staff, and contractors
- A positive attitude towards continuous improvement and a proactive approach to problem-solving
- Strong attention to detail and the ability to prioritize tasks in a fast-paced environment
- Demonstrated ability to work under pressure and meet deadlines
- Excellent time-management and organizational skills
- Proficient in Microsoft Office and other relevant software
- A current driver's license and reliable vehicle is required

**Your responsibilities will include**:

- Create and maintain strong, positive relationships with all internal and external stakeholders
- Act as the client's primary point of contact for requests, feedback and escalation of issues
- Attend to all client requests and action appropriately, always providing excellent customer service
- Maintain accurate, up to date client files and operational documentation, including suppliers/contractors licenses, insurances, certifications etc.
- Provide training on the use of the job management system to all users (clients, suppliers) and assist with any queries
- Assist with the engagement of new contractors/ suppliers and provide appropriate onboarding, induction and training to ensure works are completed correctly within SLA's
- Coordinate and schedule qualified contractors to jobs, ensuring all job details are captured in the job management system, and invoices are correct and accurately processed
- Work with Accounts to rectify any accounts/ invoice enquiries
- Assist in developing monthly client reports including other relevant documentation as required
- Attend client meetings and site visits as required.
- Work closely with the Senior Management by completing ad hoc/ administrative tasks as required
- Find any new business opportunities to assist in the growth of the business

Pay: $70,000.00 - $80,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift

Application Question(s):

- How many years of administration experience do you have?

**Experience**:

- Customer relationship management: 2 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

Pay: $70,000.00 - $80,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift

**Experience**:

- Facilities management: 2 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person



  • Brisbane, Australia Advent Facilities Management Full time

    This is a full-time hybrid role for a Facilities Management Supervisor. The Facilities Management Supervisor will be responsible for managing national clients accounts across all property sectors, providing exceptional customer service, coordinating job work orders on behalf of clients, while engaging with various stakeholders, employees, and suppliers. The...


  • Brisbane, Queensland, Australia Property Network of Australia Full time

    Manage a small team of FM professionals Wellestablished Australian group Temporary role 3 month contract Immediate startProperty Network of Australia is currently seeking aFacilities Coordinator to oversee the day-to-day facilities management of an Industrial Facility in BrisbaneKey Duties: Overseeing the maintenance and repair activities for buildings,...


  • Brisbane, Australia HAYS Full time

    Facilities Coordinator Brisbane City **Your new company** Hays Facilities Management works with a number of key corporate clients and portfolios across Brisbane CBD, and we currently require a contract Facilities Co-ordinator for a three-month assignment in the city. This role works closely with Facilities Managers and Senior Management on a large...


  • Brisbane, Australia Hatch Full time

    **Requisition ID**:85784 **Job Category**:Administration/Support **Location**:Brisbane, Queensland, Australia Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries...


  • Brisbane, Queensland, Australia Hatch Full time

    Requisition ID:85784Job Category:Administration/SupportLocation:Brisbane, Queensland, AustraliaJoin a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward...


  • Brisbane, Australia Volare Recruitment Full time

    **Northside location**: - **Utilise your experience with Retail/Commercial**: - **Excellent $$$ depending on experience** Are you a career driven and passionate individual working as a Facilities Coordinator seeking an opportunity to join a growing FM business where you can continue to develop to more of a Facilities Management role over time? This is an...


  • Brisbane, Australia Sunwater Limited Full time

    Full Time**Location**: Brisbane**Job type**: Administration & Office Support**Applications close**: 18 Apr 2024 E. Australia Standard Time **Facilities Coordinator**: **What makes Sunwater an exceptional workplace?** We are dedicated to providing our employees with a dynamic and secure work atmosphere, accompanied by an array of attractive benefits...

  • Facilities Coordinator

    2 months ago


    Brisbane, Australia McGees Property Brisbane Full time

    **Commercial Retail and Industrial Real Estate Company**: - **Full time position reporting to Senior Facilities Manager**: - **Providing facilities management as part of a team**: - **Brisbane CBD**: - **The Role **We have a vacancy for a Facilities Coordinator to join the Facilities Management team within the Asset Management Team. The role assists with...


  • Brisbane, Australia Port of Brisbane Full time

    Port of Brisbane Closing date: 21/03/2024 - Opportunity to **further develop** your experience in Facilities Management within a supportive environment. - Newly created **diverse role** offering autonomy and accountability. - Responsible for a variety of **built assets** including offices, commercial space, industrial, hospitality and major infrastructure...


  • Brisbane, Australia Port of Brisbane Full time

    Port of Brisbane Closing date: 19/03/2024 - Opportunity to **further develop** your experience in Facilities Management within a supportive environment. - Newly created **diverse role** offering autonomy and accountability. - Responsible for a variety of **built assets** including offices, commercial space, industrial, hospitality and major infrastructure...


  • Brisbane, Australia CBRE Full time

    Posted- 19-Mar-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Customer Service, Facilities Management- Location(s)- Brisbane - Queensland - Australia**Key Client Account in our GWS business** **Fast Paced Facilities Management Team within Corporate Environment** **Based in Brisbane** CBRE is the world's leading and largest...


  • Brisbane, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...


  • Brisbane, Queensland, Australia Volare Recruitment Full time

    Northside location:- Utilise your experience with Retail/Commercial:Excellent $$$ depending on experienceAre you a career driven and passionate individual working as a Facilities Coordinator seeking an opportunity to join a growing FM business where you can continue to develop to more of a Facilities Management role over time? This is an office based role...


  • Brisbane, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...


  • Brisbane, Australia Powerlink Full time

    **At Powerlink, every possibility starts with you**: We believe life’s about possibilities. And so is the future. That’s why we need you. We’re working at the heart of Queensland’s energy transformation. Now more than ever, we need people who want to help us deliver a world-class energy future and ensure we continue to navigate through this once in...


  • Brisbane, Australia McGees Property Brisbane Full time

    McGees Property Brisbane is a long established, privately owned company and is unique in the property services profession due to its philosophies, ownership and ability to value add to its clients’ needs. We focus on creating a happy, cohesive, positive work environment, where team members understand expectations and have the resources required to deliver...


  • Brisbane, Queensland, Australia Port of Brisbane Full time

    Port of BrisbaneClosing date: 19/03/2024 Opportunity to further develop your experience in Facilities Management within a supportive environment. Newly created diverse role offering autonomy and accountability. Responsible for a variety of built assets including offices, commercial space, industrial, hospitality and major infrastructure that are all within a...


  • Brisbane, Queensland, Australia Sunwater Limited Full time

    Full TimeLocation:BrisbaneJob type:Administration & Office SupportApplications close:18 Apr 2024 E. Australia Standard TimeFacilities Coordinator:What makes Sunwater an exceptional workplace?We are dedicated to providing our employees with a dynamic and secure work atmosphere, accompanied by an array of attractive benefits including:Base salary starting from...


  • Brisbane, Queensland, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better world.At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...


  • Brisbane, Queensland, Australia CBRE Full time

    Posted- 11-May-2023- Service line- GWS Segment- Role type- Part-time- Areas of Interest- Facilities Management- Location(s)- Brisbane - Queensland - AustraliaKey Client Account in our GWS businessFast Paced Facilities Management Team within Corporate EnvironmentPart Time, 3 days/week (flexible days)Based in BrisbaneCBRE is the world's leading and largest...