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Rental Administrators

4 months ago

Osborne Park, Australia Emeco Full time

Are you looking for your next challenge? Due to our rapid growth, Emeco invites you to join our team We are currently on the lookout for two roles, Rental Administrator and Rental Support Officer.

Both roles are a great opportunity where you can showcase your current knowledge and where your efforts are the catalyst for unlimited career growth. Be part of a company that values your contributions and provides a unique chance to establish yourself within our business.

We are seeking two dynamic and proactive self-starters based in our Osborne Park Office (WA). As our Rental Administrator and Rental Support Officer, you will provide administration support to the Rental Team as well as coordinating and ensuring compliance across the needs of our workforce.

What’s in it for you?

  • Permanent, Full Time position
  • Competitive remuneration package
  • Vibrant company culture with a supportive team environment
  • Discounts and Benefits – Private Healthcare discounts / Inhouse training / salary sacrifice and car options
  • Career Progression - We want to see you succeed and will facilitate your progress
  • Energetic and highly experienced team environment
  • Training and development opportunities
  • Wellbeing support for you and your family for personal and professional matters

Rental Administrator Responsibilities include:

  • Oversee rental contract administration, which involves compiling and generating monthly customer claims, managing invoicing processes, and promptly addressing inquiries from both clients and internal stakeholders
  • Manage the Back Charges recovery process for allocated sites ensuring all recoverable costs are claimed and distributed correctly
  • Ensure the accuracy of hire equipment status and contract hire rates by consistently maintaining and updating systems
  • Support business development managers and credit controllers in tracking payments, resolving discrepancies, and addressing overdue invoices in accordance with the terms and conditions outlined in rental contract documents
  • Conduct checks to ensure AMT downtime accuracy, ensuring that invoicing amounts are optimised in line with rental contracts
  • Assist in the creation of purchase requisitions, manage goods receipting, and handle accounts payable queries related to cross hires, ensuring that the recovered costs do not surpass the cross hire expenses
  • Generate weekly and monthly reports, including customer Key Performance Indicator (KPI) reporting and WR Rental Flash reporting, to meet organisational reporting obligations
  • Work collaboratively with colleagues, stakeholders, and cross-functional teams to enhance activities as customer and business requirements evolve

Rental Support Officer Responsibilities include:

  • Accounts payable
    • Raising and Receipt purchase orders
    • Work in conjunction with the Accounts team to review & correct/resolve invoice queries though the Query Tool (invoice discrepancy portal)
  • On & Off Rental Hire - Support the process by:
    • Opening & closing of inspection work orders through AMT
    • Collating information and documentation related to on/off hire inspections
    • Prepare off hire repair cost reports
    • Creating of On/Off Hire packs for presentation to customers and maintain on hire/off hire tracker
    • Uploading of reports to AMT
  • Timesheets Management:
    • Responsible for the generation of site specific reporting to drive the timely submission of timesheets for Rostered labour across Western Region sites
    • Support the allocation and recovery of labour costs
    • Responsible for receipting sub-contractor purchase orders to meet end of month deadlines
    • Perform quality checks on approved sub-contractor rates
  • Equipment Return to Work (RTW)- Support the Equipment Return to Work process by:
    • Opening and closing of RTW event/work orders and closing RTW repaired defect work orders
    • Raising and receipting RTW scope requisitions/purchase orders
    • Uploading of relevant documentation into AMT
  • Provide administrative support to Western Region Rental team

About you:

  • 2+ years’ administration experience with exposure to scheduling, managing accounts, submitting reports
  • Previous experience in Mining/Resources or Civil industries or contractor project environment (desirable)
  • Ability to apply attention to detail, ensuring thoroughness completing tasks efficiently and effectively
  • Ability to handle a variety of tasks requiring independent judgment and flexibility to adapt to changing priorities
  • Reliable, punctual, organised, efficient, self-motivated, and resourceful
  • Strong problem-solving ability and able to work autonomously
  • Willingness to learn and take direction from management
  • Effective planning and the ability to handle simultaneous projects with competing priorities;
  • Advanced communication, interpersonal, and negotiation skills
  • Flexibility and ability to problem solve in a fast paced work environment
  • Ability to prioritise work tasks and negotiate moving priorities and deadlines
  • Excellent attention to detail, ability to enter important data efficiently and accurately
  • Demonstrated time management skills with ability to manage concurrent and changing priorities
  • Proficiency in MS Office applications (Excel, Word, PowerPoint, and Outlook) with strong report writing skills
  • Experience with Pronto (desirable)
  • Highly resourceful nature with the availability to work under pressure.

Ready to Join?

Hit the "APPLY" button below, complete online application form. For more details, scope out www.emecogroup.com.