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Executive Assistant – Commercial

4 months ago

Chatswood, Australia PepsiCo Full time

Overview

Work for a global FMCG company with some of the world’s most trusted and iconic brands. Be part of an exciting business where employees are recognized and career growth is supported. 

 To continue our success, we currently have an exciting opportunity for an Executive Assistant supporting our Commercial and IT functions. You will provide executive administrative, project and co-ordination support to both the Senior Commerical Director and IT Director of PepsiCo ANZ.  The Executive Assistant will complete numerous organisational and administrative tasks, allowing the Business Directors to focus solely on the tasks directly related to their core duties.   

Responsibilities

Key Responsibilities: 

  • Provide administrative support to the Senior Commerical Director & IT Director
  • Support and co-ordinate functional activities, both locally and nationally, including reward and recognition + support for broader organisational conference arrangements (including field conference and leaders conference)
  • Lead and develop relationships with EA’s of key customer Directors for Woolworths, Coles, Metcash, Aldi, P&C and other Traditional Trade customers. Maintain database of customer contact list for Commercial + supporting team with customer samples and communication.
  • Coordinate international visitors including agenda and visiting team members logistics support.
  • Arrange and coordinate meetings and team events on and offsite, end to end support from logistics and sites to catering for all commercial sub functions (COMET) and IT.
  • File and retrieve documents and reference materials within Commercial
  • Process departmental supplier invoices and order departmental stationery and supplies for Commercial to ensure a seamless work environment
  • Facilities management of Commercial Sales Office – South Melbourne.
  • Participate in monthly Admin meetings
  • Proactively support the induction of new employees to the Commercial and IT Functions

Qualifications

About you: 

  • Extensive experience in supporting Executive level Directors
  • Experience of using SAP
  • High level of maturity and works well with others, strong team player
  • Positive can-do attitude
  • Excellent written and verbal communication skills, at all levels
  • Organisational and planning skills
  • Ability to adapt and give flexibility
  • Attention to detail and accuracy
  • Demonstrated understanding of administrative functions and office practices.
  • Demonstrated ability to exercise initiative and discretion.
  • Relevant experience in providing high level administrative support and confidentiality.
  • Proven skills in using word processing, spreadsheet and presentation software packages.
  • Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines 

For you:  

We offer a competitive benefits package 

Access generous leave options (e.g. wellness, birthday, volunteer, purchase additional leave/cash out leave) 

We understand that bringing the best version of yourself to work means looking after yourself holistically. Our Health & Wellness programs support you with all dimensions of wellness 

Access learning programs for your professional development, as well as our global offerings and online courses.

About us: 

We are a progressive and people-focused business and believe our diverse workforce is the key to our success. Because we value our employees and their families, we offer an agile and flexible working environment with an emphasis on work life balance and health, as well as plenty of learning opportunities and room to grow your career.  

  • Recognised as a Top Employer in both Australia and New Zealand in 2021 and 2022, one of only 16 organisations globally to earn this certification.
  • Recognised as an WGEA Employer of Choice for gender equality for the past 12 years and is one of the leading organisations in this space. 
  • Gender Tick (NZ)
  • Family Friendly Certification (AU) 

Pep+ (PepsiCo Positive) is the future of our organization – a strategic end-to-end transformation, with sustainability at the center of how we will create growth and value by operating within planetary boundaries and inspiring positive change for the planet and people. It is our roadmap for becoming the global leader in convenient foods and beverages and a leading actor in the transformation of the global food system. 

With a large portfolio of food and beverage brands, PepsiCo Australia & New Zealand employs more than 1,600 people across ANZ at Smiths Snack Food Company, Bluebird Foods NZ and PepsiCo Beverages. With global brands like Doritos, Gatorade, and Pepsi Max, we also make some home-grown favourites such as Smith’s Chips, Red Rock Deli, Twisties, and our Bluebird NZ snack brands.   Interested? Know someone who might be? This is a great opportunity to join the PepsiCo ANZ team.   PepsiCo’s hiring process: 

  1. Submit your application 
  2. Interview(s) and skills evaluation
  3. Online Assessment process
  4. Background checks

At PepsiCo, we believe what makes you unique, makes us better. We embrace equal opportunities for all employees. We believe that our people are our best asset and understand the importance of bringing different perspectives, different lenses and different experiences to our workplace. We are committed to building and supporting an inclusive workforce that truly reflects the global communities we operate within. We encourage women, people with a disability, Aboriginal and Torres Strait Islander, LGBTQI+ and people from culturally and linguistically diverse backgrounds to apply.  In applying for this position, you consent to your personal information being provided to PepsiCo for use in accordance with PepsiCo’s Privacy Policy which can be found at the bottom of the page on PepsiCo’s website www.pepsico.com.au