Facilities Administrator

4 weeks ago

Brisbane, Australia Cushman & Wakefield Full time

Job Title

Facilities Administrator

Job Description Summary

Facilities Administrator is responsible for ensuring the safety of all staff and uninterrupted operation of client buildings and assets. FM provide end to end property and facilities management services, including asset management, environmental services, projects, minor works, HSSE Q&R, procurement and administration management and compliance to a Cushman & Wakefield nominated Client portfolio, ensuring maximum customer satisfaction at all times.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Ensure the day-to-day operations of the facility(s), including cleaning, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.

  • Supervise all operations programs relating to the business operations including seating plans, work order management, finance management and overall office operations.

  • Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Site Operating Manual, Emergency Procedures Manual, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required

  • Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

  • Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives

  • Collaborate with the Facility Manager to develop and manage capital budgets. Monitor expenses and identify cost-saving opportunities.

  • Review and process invoices related to facility services, ensuring accuracy and timely payment.

KEY COMPETENCIES

  • Communication Proficiency (oral and written)

  • Technical Proficiency

  • Problem Solving/Analysis

  • Teamwork Orientation

  • Relationship

IMPORTANT EXPERIENCE

  • 2 years relevant experience, preferably in commercial or industrial real estate with facility management experience required

  • Experience in maintenance, construction, engineering and all facets of property operation and building management preferred

  • CMMS/Work Order Management experience is preferred

  • ADDITIONAL ELIGIBILITY QUALIFICATIONS

  • Skilled in Building Management Systems maintenance and monitoring

  • Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)

  • Strong discipline of financial management including financial tracking, budgeting and forecasting

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

  • Being part of a growing global company.
  • Career development and a promote from within culture.
  • An organization committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us (For AUS only) We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

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