Facilities Administrator

2 weeks ago

Brisbane, Australia Colliers International Full time

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

**Job Description**:
We are currently seeking a professional and proactive Facilities Administrator to be part of our Real Estate Management Services team. You will play an integral role in providing strategic support to the Qld Facility Management team via the coordination of operational functions such as the coordination of compliance documents, procurement support, technical documentation and data collection with site teams.

This represents a rare and unique opportunity into a leading global real estate firm, with great exposure to a successful Real Estate Management Service team offering growth and development based in our Brisbane office. This role could lead into future career progression opportunities as a Facilities Manager, for the right person who displays good drive and ambition.

Some of your day-to-day responsibilities will include:

- Coordinate compliance documentation across the team for compliance items that can be delivered at scale. This could include coordinating compliance activities at all sites simultaneously such as slip testing, height safety system certification, kitchen exhaust system servicing.
- Collate property documentation required in a property risk assessment checklist and upload to relevant portals.
- Conduct internal quality and compliance audits across various areas of the FM business Qld.
- Coordinate bulk procurement activities across the team for soft and hard operational services to achieve economy of scale when negotiating and contracting with service providers.
- Assist FMs with work orders, drafting of Building Service Agreements, recurring contract orders.
- Assist in all areas of risk management to ensure that both Colliers and its clients are effectively mitigated - adopt standard procedures and tools to ensure transparency.
- Being the ‘Champion’ of the Colliers main FM platforms and systems, assisting with training and onboarding requirements.
- Assist with collating, analysing and presenting FM specific reports

**Qualifications**:
The skills and experience you will bring to this role are:

- Excellent interpersonal skills and an entrepreneurial ‘proactive’ spirit
- Exceptional organisation skills, ability to deal with several matters and work to deadlines
- Intermediate knowledge of Microsoft Word, Excel, Powerpoint
- Excellent written and oral communication skills
- Good financial & IT literacy, an understanding of budgeting processes.
- A strong customer service ethic
- An understanding of **basic** building services **including** **the **desire to learn.
- An ability to read and comprehend technical and legislative documents
- A strong teamwork ethic
- An ability to engage and manage multiple stakeholders to deliver a single outcome

If you are looking to gain experience in Property - Facilities Management this is the ideal first step for a mature minded, diligent worker.

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

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