Facilities Administration Assistant

6 days ago

Brisbane, Australia Sullivan Nicolaides Pathology Full time

**Are you an administrative professional with excellent customer service skills?**:

- **Full-time Facilities Administration Assistant with training provided - be part of a stable, growing industry**:
**About the Organisation**:
Sullivan Nicolaides Pathology is one of the largest pathology practices in Australia, providing comprehensive services to patients and doctors over a geographic area throughout Queensland and New South Wales and employing more than 3,000 people.

With many employees enjoying a 20+ year tenure, we deliver on the promise of learning, development, and career progression.

Fostering a true culture of support, we maintain an open-door policy, with each one of our team members playing a role in patient care driven to make sure a top-quality service is provided.

**About Your Next Opportunity**:

- Sullivan Nicolaides Pathology_ now has an exciting opportunity for a full-time **Facilities Administration Assistant** to join the team, working between the hours of 7:30 am and 5:00 pm (flexible shift timings available - start at either 7:30 am or 8:30 am).

**This role assists with the property maintenance processes for SNP Laboratories and Collection Centres in the greater Brisbane area.**

Some more specific responsibilities will include:

- Effectively process and collate all paper and electronic accounts and services reports in a manner that ensures timely payments and accurate record-keeping
- Facilitate all invoicing through Rapid on a daily basis, including raising R&M’s/CAPEX
- Maintaining office stationery and repairs for all Brisbane laboratories and collection centres
- Troubleshoot and coordinate installation and repairs for all Brisbane laboratories and all Brisbane collection centres
- Organise and manage general cleaning and pest control contracts for the sites in the greater Brisbane area
- Learn and understand BMS, plant and services equipment used in Bowen Hills Laboratory, and be able to effectively use the BMS system for the Bowen Hills Laboratory
- Responsible to ensure that the most accurate and updated data-based information is available for the department
- Maintain relationships with external stakeholders, contractors, and suppliers
- Ad-hoc administrative tasks as needed

**About You**:
If you have prior experience as an office administrator (or similar), and excellent time management and communication skills, then this is the role for you This includes experience in the scheduling of property maintenance, and the ability to work efficiently with trades/contractors.

We are looking for someone who has:

- Experience in data entry and administration
- Can multitask and juggle competing priorities effectively and independently with high-level organisational skills and attention to detail
- Excellent customer service and communication skills
- Ability to accept and manage change, manage competing demands, and deal effectively with frequent changes, delays or unexpected events
- Can-do attitude with a willingness to learn
- Is very computer literate, with a high level of competency in the Microsoft Office Package and experience in managing databases
- Strong professionalism and good external stakeholder skills

**About the Benefits - Perks of the Job**:
You will be part of a **welcoming team** of dedicated health professionals with a focus on patient care. You will develop your skills through ongoing training, providing an avenue for career development and advancement**.** Moreover, we offer you the opportunity to be a part of a highly stable industry with significant ongoing growth.

This role comes with an attractive salary and fantastic benefits, including:

- **Fitness Passport -** Access to discounted gym memberships at any gym of their choosing.
- **Parental and Adoption Leave - **Receive twelve weeks of paid parental and adoption leave
- **Staff Services Committee -** Provides functions and events for our team, fully funded by the Practice.
- **Employee Assistance Program - **A free, confidential, and voluntary counselling service provided as a resource to all our people, as well as immediate family
- **Private Health Insurance -** Discounted private health insurance through BUPA, HCF and Medibank Private.
- **Pathology Services -** You and your immediate family (children, partners, and parents) have access to bulk-billed Pathology Services.
- **X-Ray Services -** You will have access to bulk-billed X-rays and other diagnostic imaging through Queensland X-Ray.
- **Smoke-Free Environment Policy -** All of our premises are smoke-free. For those wanting to use nicotine replacement therapy in quitting, we provide financial assistance towards the cost of nicotine replacement patches.

This is your chance to join a leading pathology company and enjoy outstanding benefits

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