Parish Office Coordinator

3 weeks ago

Brisbane City, Australia Archdiocese of Brisbane Full time
  • Coordinate communications and social media updates
  • Manage office operations and parish events.
  • Support a welcoming, community-centered environment.

Parish Office Coordinator (Fixed-Term Contract for Maternity Leave)

Position Overview:

St Stephen’s Cathedral Parish is seeking a skilled and proactive Parish Office Coordinator to join our team on a fixed-term contract (maternity leave cover) for 8 months, with the potential for part-time extension until November 2025. This pivotal role involves managing the administrative and organizational aspects of the parish office to ensure smooth and professional operations.

Location: Ground Floor, Mercy House, Brisbane

Employment Type:

  • Fixed-term contract: 8 months maternity leave cover
  • Potential for part-time extension until November 2025
  • Regular Hours: 37.5 hours per week

Reports To: Rev Anthony Mellor, Dean of St Stephen’s Cathedral

Key Responsibilities:

  • Administration & Office Management:
    • Oversee day-to-day office operations, including reception duties, correspondence, and database maintenance.
    • Prepare the weekly parish newsletter, manage calendars, and liaise with stakeholders.
    • Maintain parish records, including sacramental registers and compliance requirements (e.g., Blue Card register).
  • Event Coordination & Communication:
    • Manage bookings and logistics for Masses, weddings, baptisms, and other special events.
    • Update the parish website and oversee social media platforms for parish communication.
    • Create and distribute event rosters and materials for liturgical and community events.
  • Leadership & Collaboration:
    • Supervise volunteers and office staff, ensuring efficient operations.
    • Assist parish groups and support pastoral needs, fostering a welcoming and inclusive environment.
  • Compliance & Safeguarding:
    • Ensure adherence to Workplace Health and Safety and safeguarding protocols.
    • Support the Archdiocese's commitment to protecting children, young people, and vulnerable adults.

Key Selection Criteria:

Essential Skills & Competencies:

  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite, Adobe Suite, Canva, and social media platforms.
  • Exceptional interpersonal and communication skills, both written and verbal.
  • Attention to detail, with the ability to manage competing priorities effectively.

Knowledge & Experience:

  • Demonstrated experience in office administration and event coordination.
  • Understanding of the Catholic Church, its structure, and protocols.
  • Experience managing volunteers or small teams.

Personal Attributes:

  • Empathy and compassion, especially when assisting bereaved families.
  • Professional demeanour with respect for confidentiality.
  • Ability to work independently and collaboratively in a team environment.

Requirements:

  • Current Blue Card or willingness to obtain.
  • National Police Check or willingness to obtain.
  • Alignment with the values and teachings of the Catholic Church.

Why Join Us?
This role offers the opportunity to work in a dynamic and meaningful environment, contributing to the life and mission of St Stephen’s Cathedral Parish. We value collaboration, compassion, and a commitment to excellence in serving our community.

Send your interest via submitting a Resume to

Brent Hunter – HR Recruitment hunterb@bne.catholic.net.au

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children.  Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults.

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