Business Services Assistant

2 months ago

Perth, Australia MinterEllison Full time

Location: Perth 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

Your Role

We have an exciting opportunity for a permanent full time Business Services Assistant (BSA) to join our Perth team.

The role has a 'hands on' involvement with all the functional tasks and responsibilities, particularly in operational areas including search and lodgement, printing/photocopying/scanning, mail, couriers, fax, stationery, printer fleet management, disbursements and recoveries, purchasing, premises and maintenance, moves, archiving, security card management, environmental/energy initiatives and relevant business continuity plans.

Your duties

The successful candidate will be responsible for a broad range of duties within the Business Centre such as: 

  • Assist and respond to all queries in a pleasant, helpful and professional manner
  • Printing, photocopying, scanning and document finishing (e.g. binding, laminating etc.)
  • Sorting, delivery, collection and distribution of mail, including incoming and outgoing couriers
  • Purchase, stocktake and management of all stationery, mail and courier consumables
  • Arrange contractors for any tenancy repairs and maintenance services
  • Liaise with Building Management for security and premises requests
  • Undertake Work Health and Safety (WHS) inspections and ensuring contractor's insurances, MSDS and other WHS paperwork is up-to-date in our system
  • Assist with Search and Lodgements including attending settlements offsite
  • Process supplier invoices and recharge costs to the matter(s)
  • Assist in maintaining printer fleet and escalating issues when required
  • Assist with input of data for national monthly reports
  • Assist with national and local projects
  • Identify opportunities to improve processes and practices to enhance the service offering
  • Work closely with other team members to ensure a seamless operation
  • Other ad hoc duties as required

We welcome applicants who have

  • Experience in a similar role in a professional environment
  • Strong customer service experience and focus
  • Excellent time management and organisational skills
  • Strong verbal and written communication skills, including the ability to liaise with people at all levels
  • Solutions-focussed and confident to use initiative to make decisions
  • Proficient in MS Office suite
  • An ability and willingness to undertake physical and mobile work (you won't be sitting at a desk all day, every day)

To be successful in this role you must have a high level of initiative, attention to detail and enthusiasm. Ideally, you will also have experience working in an ever-changing environment.

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.

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