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Secretariat Administration Assistant

3 months ago

Sydney, Australia GHD Full time

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to support and empower all of our people to make a positive impact, working with the right technology and training to bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?

We are seeking a detail-oriented and procedurally driven Administration Assistant to join our Secretariat Team based in Sydney . 

Working as an integral member of the Secretariat Team, this full-time opportunity will support our global shareholders and board members. We are seeking a team player, someone who is prepared to help others and collaborate to deliver an excellent experience for our stakeholders. In return, we will support your professional development by mentoring and coaching you to further develop your skills. 

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

Maintenance of corporate and shareholder records. Monitoring Secretariat and Share Registry inbox. Assisting Company Secretary & Assistant Company Secretaries with projects, subsidiary board governance, electronic filing, photocopying, drafting and errands. Assisting Share Registrars with share offers, share sales, dividend payment processes, share proceeds receipting and shareholder loan administration. Assisting Share Registrars with electronic filing. Invoice management. Data base management.

What will you bring to the team?

Highly developed written and verbal communication skills, with the ability to liaise with people at all levels. Strong attention to detail with experience of formatting and collating documents. Ability to work unsupervised, prioritise and organise your workload to meet deadlines. A strong client focus and dedicated approach to resolving problems and queries. Previous experience in a similar administrative role. High-level of proficiency in the use of Microsoft Office, particularly Excel. A positive and flexible approach to your work. Willing to work onsite (Office-based) at GHD Piccadilly office (Sydney) 

Interested? Apply before Sunday 14th July

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.

We respectfully ask that no agency resumes be presented at this stage.