Legal Secretary/Admin Officer

4 weeks ago

Ipswich, Australia Aboriginal And Torres Strait Islander Legal Service Full time

You are applying for the position of Legal Secretary/Admin Officer with Aboriginal & Torres Strait Islander Legal Service. Please fill in your details below to submit an application for this position. Please note ATSILS utilises 3rd party background checking services.

This position is located in: Ipswich

Close date: Wed, 4 Sep 2024 11:59pm

POSITION DESCRIPTION – PD034 - extract

Legal Secretary, Administration and Reception

Full Time, Fixed Term - Parental Leave Cover to January 2025

About us - read more at www.atsils.org.au/jobs

ATSILS is a not-for-profit, community-based organisation that delivers innovative, professional criminal, civil and family law services to Aboriginal and Torres Strait Islander clients throughout Queensland.

We are 50 years old, and have 300 staff including a specialist Through Care service to complement our legal services. We are fully government funded.

Opportunity

You will have frequent opportunity to provide an interesting range of services in a busy legal office within a unique organisation for both staff members and Aboriginal and Torres Strait Islander clients and their families.

Selection Criteria: 

ESSENTIAL CRITERIA (6)

1.    Values: alignment to the values and vision of ATSILS and an appreciation of and sensitivity to the challenges our clients have faced, and continue to face, in their fight for and their right to justice and equity.

2.    Qualifications: a minimum three years’ full-time experience in a professional services office environment as a Legal Secretary or Administration Officer, proven ability to work with Aboriginal and/or Torres Strait Islander clients, and a Diploma or Certificate III in Administration (or equivalent four years’ full-time work experience).

3.    Legal secretarial and database support work: capacity to prepare court documents, complete online applications (data entry) and associated fees claims, and prepare legal correspondence with a minimum typing speed of 50 words per minute, 98% accuracy. Experience with Microsoft Office is also essential. Database experience – experience with client management systems including entering client data, updating and collation of reports on a regular basis.

4.    Administration experience: in providing practical operational support to a small team; and depending on the locality could include: maintaining a petty cash system, monitoring supplies and phone use, arranging repairs to property, plant and equipment, archiving, organising cleaning services and events. Having a general awareness of workplace health and safety is also essential.

5.    Reception back-up work: supporting the Client Services Co-ordinator at reception is part of this role and includes providing culturally proficient and efficient client services at reception to walk-in clients as well as those calling in by phone. 

6.    Security and Safety:

  •         a willingness to undergo a Criminal Record Check to achieve and retain a National Police Certificate (Australia-wide Disclosable Criminal History).

       Candidates may be required to disclose misconduct (criminal convictions, prosecution investigations etc.,) that prevent an ATSILS Security clearance in relation to any conviction for fraud or other dishonesty related criminal offences.  To this end, a preferred candidate must be prepared to consent to a criminal history check being conducted (if requested). Note:  A criminal history does not automatically preclude selection for interview, and a preliminary check can be discussed with the HR Manager after a candidate has been shortlisted for interview.

DESIRABLE CRITERIA (3)

1.    Current First Aid Certificate and/or Workplace Safety Representative Certificate.

2.    Queensland Driver Licence.

3.    Experience in an Aboriginal service, Aboriginality and/or Torres Strait Islander identification.

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